Microsoft Excel Construction Administrative Assistant

JLM Strategic Talent Partners; Los Angeles (CA); On-site; USD 44,083 - 50,971; Full time

Benefits offered by this job

401(k)

Paid time off

Health Insurance

Vision Insurance

Dental Insurance

Life Insurance

Job summary

JLM Strategic Talent Partners is seeking a Microsoft Excel Construction Administrative Assistant in Los Angeles. The role includes preparing invoices, solving payment discrepancies, and providing administrative support. Ideal candidates should have a proven track record in construction, be organized, and have strong communication skills. The position offers a pay range of $32.00 - $37.00 per hour along with benefits such as health insurance, paid time off, and ongoing HR support.

Qualifications

• The ideal candidate has a proven track record in construction or transportation.
• Thrives in a fast-paced and team-oriented environment.
• Excited about construction projects and completing assignments on time.
• Self-oriented, organized, great communicator, and approachable.
• Comfortable working in a team at the project site.

Responsibilities

• Prepares and submits customer invoices.
• Codes and posts invoices in the accounting system.
• Researches and solves payment discrepancies.
• Documents financial transactions by entering account information.
• Maintains financial security by following internal control.
• Processes weekly accounts payable payments.
• Checks, verifies and enters invoices for payment.
• Sorts, codes and enters accounts payable data.
• Analyzes discrepancies and unpaid invoices.
• Collects, confirms, and processes timesheets.
• Provides administrative support for the Accounting Supervisor.
• Finds and uses accounting data to resolve problems.
• Performs filing and general administrative tasks.
• Other duties as assigned.

Skills

Microsoft Excel

Organizational skills

Communication

Teamwork

Problem-solving

Job description

Microsoft Excel Construction Administrative Assistant

Full Time • Los Angeles

• 401(k)
• Paid time off

WHO IS JLM STRATEGIC TALENT PARTNERS & WHAT IS OUR ROLE

We partner with National & International prime contractors to provide them with qualified talent they can trust.

We accomplish this by sourcing & vetting high level career seeking candidates in the industry and match them with our partners current open roles. Our objective is to help our general contractor partners build out project teams for high level infrastructure projects across the US.

We aspire to partner with candidates who are eager to learn, grow, and progress in their career path while deepening their knowledge in their given field.

We deeply value our partnerships and place great emphasis on maintaining strong relationships and long term hires. This is reflective in our competitive offerings to our hires including:

• Ongoing HR support
• Competitive benefits packages including- Health, Dental, Vision & Life insurance
• Our very own JLM Rewards incentive program

THE IDEAL CANDIDATE

• The ideal candidate has a proven track record of working in construction and/or transportation
• They thrive in a fast paced and a team oriented environment.
• They get excited about construction projects as well as completing assignments on time.
• An individual who will do well in this position is self oriented, organized, a great communicator, and approachable.
• Comfortable working within a team environment at the project site in Los Angeles.

KEY RESPONSIBILITIES/SKILLS

• Prepares and submits customer invoices.
• Code, post invoices in accounting system.
• Research and solve payment discrepancies.
• Documents financial transactions by entering account information.
• Maintains financial security by following internal control.
• Process weekly accounts payable payments in accounting system.
• Check, verify and enter invoices for payment.
• Sort, code and enter accounts payable data.
• Analyze discrepancies and unpaid invoices.
• Collect, confirm, and process timesheets.
• Provide administrative support for the Accounting Supervisor.
• Find and use accounting data to resolve accounting problems and discrepancies.
• Perform filing and general administrative tasks.
• Other duties as assigned.

PERKS OF JOINING JLM

We offer a competitive compensation package as well as benefits including Health Insurance, Vision, Dental, Life, and Paid Time Off!

Compensation: $32.00 - $37.00 per hour

JLM is a DBE-accredited agency specializing in finding world-class talent and managing infrastructure project staffing needs.

As the industry leader in staffing for architecture, engineering, and construction projects, JLM has 18,500+ pre-vetted, highly-skilled, and available people ready to power your project within 7 days.

Do you have previous administrative experience in the construction industry? *

Do you have strong Microsoft Excel experience? *

Are you legally authorized to work in the US? *

Referral code from a current employee If no code provided, add their name instead.