Microsoft Excel Construction Administrative Assistant

JLM Strategic Talent Partners; Santa Ana (CA); On-site; USD 44,083 - 50,971; Full time

Benefits offered by this job

401(k)

Paid time off

Health insurance

Vision insurance

Dental insurance

Life insurance

Job summary

JLM Strategic Talent Partners is seeking a Microsoft Excel Construction Administrative Assistant in Santa Ana, California. The role involves preparing invoices, maintaining accounts payable, and providing support to the Accounting Supervisor. Candidates should have experience in construction or transportation, and be organized, communicative, and comfortable working in a fast-paced environment. Compensation ranges from $32 to $37 per hour, along with a comprehensive benefits package including health, vision, dental, and paid time off.

Qualifications

• Proven track record of working in construction and/or transportation.
• Thrives in a fast‑paced, team‑oriented environment.
• Self‑oriented, organized, a great communicator, and approachable.

Responsibilities

• Prepares and submits customer invoices.
• Codes and posts invoices in the accounting system.
• Maintains financial security by following internal controls.
• Processes weekly accounts payable payments in the accounting system.
• Provides administrative support to the Accounting Supervisor.

Skills

Construction experience

Team-oriented

Excellent communication

Organizational skills

Job description

Microsoft Excel Construction Administrative Assistant

Benefits:

• 401(k)
• Paid time off

Key Responsibilities and Skills

• Prepares and submits customer invoices.
• Codes and posts invoices in the accounting system.
• Researches and resolves payment discrepancies.
• Documents financial transactions by entering account information.
• Maintains financial security by following internal controls.
• Processes weekly accounts payable payments in the accounting system.
• Checks, verifies, and enters invoices for payment.
• Sorts, codes, and enters accounts payable data.
• Analyzes discrepancies and unpaid invoices.
• Collects, confirms, and processes timesheets.
• Provides administrative support to the Accounting Supervisor.
• Finds and utilizes accounting data to resolve accounting problems and discrepancies.
• Performs filing and general administrative tasks.
• Other duties as assigned.

Qualifications

• Proven track record of working in construction and/or transportation.
• Thrives in a fast‑paced, team‑oriented environment.
• Excited about construction projects and completing assignments on time.
• Self‑oriented, organized, a great communicator, and approachable.
• Comfortable working at a project site in Los Angeles.

Compensation and Benefits

Competitive compensation: $32.00 – $37.00 per hour.

Comprehensive benefits package includes Health, Vision, Dental, Life, and Paid Time Off.