Microsoft Excel Construction Administrative Assistant

JLM Strategic Talent Partners; Pasadena (CA); On-site; USD 44,083 - 50,971; Full time

Benefits offered by this job

401(k)

Paid time off

Health, Vision, Dental, Life insurance

Job summary

JLM Strategic Talent Partners is looking for a Microsoft Excel Construction Administrative Assistant in Pasadena, California. The role involves preparing and submitting customer invoices, coding and posting invoices, resolving payment discrepancies, and providing administrative support to the Accounting Supervisor. A proven track record in construction or transportation is necessary, along with excellent organizational and communication skills. Competitive compensation ranges from $32.00 to $37.00 per hour, along with comprehensive benefits including health, vision, and dental.

Qualifications

• Proven track record of working in construction and/or transportation.
• Thrives in a fast-paced, team-oriented environment.
• Comfortable working at a project site in Los Angeles.

Responsibilities

• Prepares and submits customer invoices.
• Codes and posts invoices in the accounting system.
• Researches and resolves payment discrepancies.
• Provides administrative support to the Accounting Supervisor.

Skills

Communication skills

Organizational skills

Team-oriented

Problem-solving

Job description

Microsoft Excel Construction Administrative Assistant

Benefits:

• 401(k)
• Paid time off

Key Responsibilities and Skills

• Prepares and submits customer invoices.
• Codes and posts invoices in the accounting system.
• Researches and resolves payment discrepancies.
• Documents financial transactions by entering account information.
• Maintains financial security by following internal controls.
• Processes weekly accounts payable payments in the accounting system.
• Checks, verifies, and enters invoices for payment.
• Sorts, codes, and enters accounts payable data.
• Analyzes discrepancies and unpaid invoices.
• Collects, confirms, and processes timesheets.
• Provides administrative support to the Accounting Supervisor.
• Finds and utilizes accounting data to resolve accounting problems and discrepancies.
• Performs filing and general administrative tasks.
• Other duties as assigned.

Qualifications

• Proven track record of working in construction and/or transportation.
• Thrives in a fast‑paced, team‑oriented environment.
• Excited about construction projects and completing assignments on time.
• Self‑oriented, organized, a great communicator, and approachable.
• Comfortable working at a project site in Los Angeles.

Compensation and Benefits

Competitive compensation: $32.00 – $37.00 per hour.

Comprehensive benefits package includes Health, Vision, Dental, Life, and Paid Time Off.