MICE Groups & Events Logistics Coordinator

Unique Vacations, Inc.; Miami (FL); On-site; USD 52,000 - 72,000; Full time

Benefits offered by this job

Health

Dental

Vision

Life insurance

Job summary

Unique Vacations, Inc. is seeking a forward-thinking MICE Groups Function Coordinator to join its Miami-based, in-house team. You will assist clients with information during proposal phases and work with resort sales to confirm locations, times, and décor.

The role centers on ensuring operational outlines are prepared and distributed at least 60 days before arrival, while maximizing group sales results and coordinating communications among clients and resorts.

Qualifications

• High school diploma or equivalent required; college degree preferred.
• Minimum 3 years of related experience.
• Strong verbal, written and listening skills; proficient in Word and Excel.
• Willing to travel; must have travel documents for US and Caribbean.

Responsibilities

• Assist clients with information during proposal phase (menu, décor, entertainment).
• Coordinate with resort sales team on locations, times, décor, etc.
• Prepare and send operational outlines 60 days prior to group arrival.
• Coordinate group introductions and ensure payments are posted before deadlines.
• Collaborate with Operations to align rooming lists, flight details, and group pecking orders.
• Interact with clients and resort teams to finalize program details.

Skills

Verbal communication

Written communication

Listening

Follow-up

Microsoft Word

Microsoft Excel

Teamwork

Travel readiness

Discretion with travel docs

Education

High school diploma or equivalent

College degree (preferred)

Tools

Word

Excel

Job description

Unique Vacations, Inc. is seeking a forward-thinking MICE Groups Function Coordinator to join its Miami-based, in-house team. You will assist clients with information during proposal phases and work with resort sales to confirm locations, times, and décor.

The role centers on ensuring operational outlines are prepared and distributed at least 60 days before arrival, while maximizing group sales results and coordinating communications among clients and resorts.