Miami-Based Office Operations Coordinator

Holland & Knight LLP; Miami (FL); On-site; USD 48,000 - 64,000; Full time

Benefits offered by this job

Medical insurance

Dental and vision plans

Life and AD&D insurance

Disability insurance

Flexible spending accounts (FSAs/HSAs)

401(k) with profit sharing

Paid holidays & time off

Job summary

Holland & Knight LLP in Miami is seeking an Administrative Specialist to support the Office Administrator/Manager and help keep the office running smoothly. The role covers facilities, supplies, reception coverage, and project work, with emphasis on confidentiality and professional communication.

The position requires an Associate’s degree (or equivalent) and 4–5 years of executive support in a corporate environment. Strong professionalism and multitasking are essential.

Qualifications

• Associate’s degree and/or experience supporting leaders and organizations.
• 4-5 years performing executive support in a corporate environment.

Responsibilities

• Assist with routine responsibilities and special projects to ensure smooth office operations.
• Manage building access, parking and office moves.
• Audit monthly parking invoices and manage office supplies.
• Cover the reception desk and support HR onboarding tasks.
• Coordinate CPR/AED training and maintain medical supplies.
• Maintain confidentiality and effective communication to build trust.

Skills

Attention to detail

Confidentiality

Communication

Multitasking

Office software

Education

Associate degree

Tools

Microsoft Office

Microsoft 365

Job description

Holland & Knight LLP in Miami is seeking an Administrative Specialist to support the Office Administrator/Manager and help keep the office running smoothly. The role covers facilities, supplies, reception coverage, and project work, with emphasis on confidentiality and professional communication.

The position requires an Associate’s degree (or equivalent) and 4–5 years of executive support in a corporate environment. Strong professionalism and multitasking are essential.