Miami Administrative & Operations Specialist

Talentify; Newark (NJ); On-site; USD 35,000 - 48,000; Full time

Job summary

Talentify Miami Office is seeking an Administrative Assistant to provide high-level administrative support to the Program Director and managers. The role includes calendar management, meeting prep, and handling inquiries from participants, landlords, clients and vendors.

The position is in-person, Monday–Friday, 8:00 AM–5:00 PM, non-exempt, with data entry duties in SharePoint and Yardi Voyager, and training on Housing Choice Voucher basics within 120 days.

Qualifications

• General office practices and professional English skills required.
• Spanish knowledge preferred but not required.
• Certification in Housing Choice Voucher Basics within 120 days of employment.
• Excellent communication and interpersonal skills to relate to diverse participants and vendors.
• Ability to plan and prioritize duties to support managers and teams.

Responsibilities

• Provide high-level administrative support to Managers/Program Director.
• Provide excellent customer service to participants, landlords, coworkers, clients and vendors.
• Manage calendars, appointment requests and meetings.
• Prepare meeting agendas, minutes, memorandums and other communications.
• Review and prepare reports.
• Answer calls, mail and other communications for the Program Director.
• Provide back-up support for Receptionist.
• Assist operational teams with administrative needs.
• Enter data into SharePoint, Yardi Voyager and other systems.
• Obtain Housing Choice Voucher Basics certification within 120 days.
• Ensure regular attendance and punctuality.
• Perform other duties as assigned.

Skills

Customer service

Calendar management

Communication

Education

Housing Choice Voucher Basics certification

Tools

SharePoint

Yardi Voyager

Job description

Talentify Miami Office is seeking an Administrative Assistant to provide high-level administrative support to the Program Director and managers. The role includes calendar management, meeting prep, and handling inquiries from participants, landlords, clients and vendors.

The position is in-person, Monday–Friday, 8:00 AM–5:00 PM, non-exempt, with data entry duties in SharePoint and Yardi Voyager, and training on Housing Choice Voucher basics within 120 days.