Building Secretary

Sylvania; Grand Rapids (MI); On-site; USD 32,000 - 52,000; Full time

Job summary

Kenowa Hills Public Schools is seeking a School Secretary for Kenowa Hills Middle School. The position is a full-time, in-person role with a 40-hour workweek across the school calendar and requires strong office skills, communication with families, and solid organizational abilities.

The ideal candidate will handle scheduling, maintain confidentiality, and support both students and staff using Power School and Microsoft Office.

Qualifications

• Ability to manage multiple tasks/projects on an ongoing basis.
• Friendly, outgoing personality with the ability to communicate effectively and develop positive relationships with parents, students & staff.
• Ability to generate and manage a secondary class schedule
• Excellent organizational and time management skills. Detail oriented.
• Confidentiality, strong analytical and problem solving skills are needed.
• An Associate’s or Bachelor’s Degree and successful secretarial experience are preferred.
• Sound knowledge of spelling, grammar and punctuation.
• Ability to work independently as well as part of a team on group projects when necessary.
• Flexibility in hours and excellent attendance record required.
• Strong computer skills and proficiency in Power School and Microsoft programs.

Responsibilities

• Manage multiple tasks and projects on an ongoing basis.
• Communicate effectively with parents, students and staff.
• Generate and manage a secondary class schedule.
• Maintain strong organizational and time management skills.
• Maintain confidentiality and analyze/solve problems as needed.
• Collaborate with others, with preferred secretarial background.
• Support on-site attendance and flexible scheduling requirements.
• Utilize Power School and Microsoft software proficiently.
• Assist with routine school office operations as needed.
• Assist with student support and instructional activities as required.

Skills

Multitasking

Communication

Schedule management

Organization

Confidentiality

Secretarial exp

Grammar/Spelling

Teamwork

Flexibility

Power School

Education

Associate’s/Bachelor’s degree preferred

Tools

Power School

Microsoft Office

Job description

POSITION: School Secretary

LOCATION: Kenowa Hills Middle School

HOURS:

Monday-Friday (40 hrs/week; less than 44 weeks/year)

RATE OF PAY:

Per Board Authorized Support Staff Pay Schedule

QUALIFICATIONS:

• Ability to manage multiple tasks/projects on an ongoing basis.
• Possesses a friendly, outgoing personality with the ability to communicate effectively and develop positive relationships with parents, students & staff.
• Ability to generate and manage a secondary class schedule
• Excellent organizational and time management skills. Detail oriented.
• Proven confidentiality, strong analytical and problem solving skills are needed.
• An Associate’s or Bachelor’s Degree and successful secretarial experience are preferred.
• Must possess a sound knowledge of spelling, grammar and punctuation via written or orally.
• Ability to work independently as well as part of a team on group projects when necessary.
• The ability to work flexible hours and an excellent work attendance record is required.
• Strong computer skills and proficiency in the use of Power School and Microsoft programs.

WORK LOCATION REQUIREMENT

This position is an in-person role and requires regular, on-site attendance at the assigned work location. The essential functions of this position cannot be performed remotely.

PHYSICAL DEMANDS:

The physical demands and work environment described here are representative of those required to successfully perform the essential functions of this position. This is not to be construed as an exhaustive statement of duties, responsibilities, or requirements. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This position requires the ability to:

• Stand, walk, and move throughout the school day across classrooms and intervention spaces
• Sit, bend, kneel, or work at student level during small group or individual instruction
• Use hands and arms to operate instructional materials, technology, and assessment tools
• Communicate effectively with students, staff, and families

The work environment may include:

• Providing instruction in a variety of settings, including classrooms and small group intervention spaces
• Frequent transitions and movement between instructional groups
• Moderate to occasionally high noise levels

This role also requires:

• Supporting students with a range of academic needs, including students who may require redirection or support with engagement

The employee will occasionally lift and/or move instructional materials and equipment (up to 25 pounds).

NOTE TO APPLICANTS

Pursuant to PA 131, the selected candidate must receive clearance from the Michigan State Police Department prior to employment. The candidate is responsible for the background check fee.

NOTICE OF NON-DISCRIMINATION

Kenowa Hills Public Schools does not discriminate on the basis of race, color, religion, national origin or ancestry, sex (including sexual orientation and gender identity), age, disability, height, weight, marital status, genetic information, or any other legally protected status in its programs, services, activities, or employment opportunities.

Inquiries regarding nondiscrimination policies should be directed to:
Director of Human Resources
Kenowa Hills Public Schools
2325 Four Mile Road NW
Grand Rapids, MI 49544
Phone: [phone]

Applicants who require accommodation to participate in the application or interview process are encouraged to contact Human Resources.