Merchandise Admin & Projects Coordinator

O’reilly Automotive; Honolulu (HI); On-site; USD 38,000 - 50,000; Full time

Benefits offered by this job

Competitive wages

Paid Time Off

401k

Job summary

O’Reilly Auto Parts seeks a Merchandise Assistant to provide daily administrative support to Merchandise Directors and Category Managers, ensuring smooth office operations and timely project completion.

You will manage calendars, coordinate meetings, handle correspondence, and assist with supplier communications while maintaining a professional image within the Merchandise Department.

Qualifications

• High school diploma or GED.
• 1+ years’ experience in a corporate setting.
• Excellent attention to detail with strong written and verbal communication.
• Ability to work in a fast-paced environment and multitask as priorities shift.
• Punctual and reliable with accountability.
• Self-starter with ability to motivate a team.
• Able to navigate ambiguous and subjective situations.
• Experience with Microsoft Office Suite.

Responsibilities

• Provide administrative and clerical support to the Merchandise Directors and Category Managers.
• Assist in the daily business of the Merchandise Department including general office work, answering phones, managing correspondence, sorting and distributing mail, photocopying, and filing.
• Schedule and coordinate internal and external meetings, appointments, and calendars.
• Document and distribute meeting minutes as requested by Directors and Category Managers.
• Act as a liaison between Category Managers and suppliers, e.g. returning phone calls, requesting literature, samples, etc.
• Follow up on administrative details and ensure timely completion of all assigned projects.
• Provide back up support to the Support Staff Coordinators as needed.
• Oversee special projects identified by Merchandise management.
• Prepare and submit invoices, purchase orders, and product recalls.
• Review and update department policies and procedures as needed.
• Coordinate fundraising activities for the department’s annual holiday adoptions.
• All other duties as assigned.

Skills

Written communication

Verbal communication

Multitasking

Punctuality

Self-starter

Ambiguity handling

Education

High school diploma or GED

Tools

Microsoft Office Suite

Job description

O’Reilly Auto Parts seeks a Merchandise Assistant to provide daily administrative support to Merchandise Directors and Category Managers, ensuring smooth office operations and timely project completion.

You will manage calendars, coordinate meetings, handle correspondence, and assist with supplier communications while maintaining a professional image within the Merchandise Department.