Facilities Help Desk Coordinator

O'Reilly Auto Parts; Springfield (MO); On-site; USD 42,000 - 63,000; Full time

Benefits offered by this job

Competitive wages

401k start day one

Medical, dental, vision insurance

Wellbeing programs

Tuition assistance

Career growth

Job summary

O’Reilly Auto Parts is seeking a Facilities Help Desk Coordinator to manage store maintenance requests, coordinate vendor services, and ensure timely resolution of facility issues.

You will oversee work orders from initiation to completion, audit data accuracy, approve proposals, and process invoices, collaborating with store teams and field operations to uphold facility standards. This role supports continuous improvement across maintenance programs.

Qualifications

• General knowledge of routine maintenance and repairs for trades such as plumbing, electrical, and irrigation.
• Ability to determine responsibility for repairs and use data history to guide decisions.
• Must prioritize, organize and manage time, with multitasking in changing workloads.
• Basic computer skills: Word, Excel, E-mail, Internet and database systems.

Responsibilities

• Process work orders and ensure accurate categorization and timely resolution.
• Coordinate vendor dispatch and oversee quality, pricing, and compliance with contractual agreements.
• Audit project files and asset management data to maintain accuracy and completeness.
• Verify requests by contacting store teams and reviewing historical data to delegate to the appropriate vendor/department.
• Work with vendors to approve or reject proposals based on cost, scope, and time frames; schedule parts as needed.
• Follow up to confirm work completion and process invoices accordingly.

Skills

Maintenance know-how

Vendor coordination

Data accuracy

MS Office

Job description

The Facilities Help Desk Coordinator plays a critical role in managing store maintenance requests, coordinating vendor services, and ensuring timely resolution of facility issues. This position involves overseeing work orders from initiation to completion, auditing data accuracy, approving proposals, processing invoices and answering phone calls from the field. This role requires collaboration with multiple stakeholders to optimize service quality, maintain compliance with policies and regulations, and support continuous improvement initiatives. The Coordinator contributes to operational efficiency by managing resources effectively and fostering strong partnerships to uphold facility standards and support company objectives.

Essential Job Functions

• Manage maintenance requests by processing work orders through internal programs ensuring accurate categorization and timely resolution.
• Coordinate vendor dispatch through internal programs and oversee quality, pricing, and compliance with contractual agreements.
• Audit project files and asset management data to maintain accuracy and completeness.
• Verify the request by reaching out to store team, determining repair responsibility through internal programs and assess historical data on previous repairs in order to delegate to the appropriate vendor/department.
• Work with assigned vendors, approving or rejecting proposals based on breakdown of costs, scope of work and time frames. Facilitate scheduling with store team and vendor and order parts if necessary.
• Follow up with vendor and store team to confirm work was completed according to scope on the scheduled date. Place work order in completed status and process the invoice accordingly.

Skills/Education/Knowledge/Experience/Abilities

• General knowledge of and experience in routine maintenance and repairs for trades including, but not limited to, plumbing, electrical, and irrigation is essential.
• Ability to determine responsibility for repairs and assess historical data through internal programs. Must be able to speak confidently with other departments, jurisdictions, contractors and field operations to ensure repairs are completed as requested.
• Coordinators must be able to effectively prioritize, organize and manage their time. Must be able to multitask a continuously changing work load with versatility and flexibility while keeping records to ensure the integrity of the work order and company assets.
• Basic knowledge of computers, (Word, Excel, E-mail, Internet and database systems)

O’Reilly Auto Parts has a proven track record of growth and stability. O’Reilly is full of successful career stories and believes in a strong promote-from-within philosophy, encouraging you to grow your career along with the organization.

Total Compensation Package

• Competitive Wages & Paid Time Off
• Stock Purchase Plan & 401k with Employer Contributions Starting Day One
• Medical, Dental, & Vision Insurance with Optional Flexible Spending Account (FSA)
• Team Member Health/Wellbeing Programs
• Tuition Educational Assistance Programs
• Opportunities for Career Growth

O’Reilly Auto Parts is an equal opportunity employer. The Company does not discriminate on the basis of race, religion, color, national origin or ancestry (including immigration status or citizenship), sex, sexual orientation, gender identity, pregnancy (including childbirth, lactation, and related medical conditions,) age (40 and over), veteran status, uniformed service member status, physical or mental disability, genetic information (including testing or characteristics) or another protected status as defined by local, state, or federal law, as applicable.

Qualified individuals with a disability may be entitled to reasonable accommodation under the Americans with Disabilities Act. If you require a reasonable accommodation during the application or employment process, please send an email to: [e-mail] or call 417-862-2674, ext. 68901, and provide your requested accommodation, and position details.

Consistent with internal policy and applicable law, the Company electronically monitors the use of Company-provided systems, including telephone conversations and transmissions, Internet access and usage, and electronic mail and transmissions. The Company additionally employs video cameras in common internal and external areas.