Mental Health Department Coordinator

AIDS Care Group; Sharon Hill (Delaware County); On-site; USD 28,000 - 40,000; Full time

Benefits offered by this job

100% employer paid medical insurance

PTO starting with first full year; pro

9 company holidays

401k Plan with employer match

Paid Parental and Medical leave

SEPTA Benefits

Job summary

AIDS Care Group is seeking a Mental Health Department Coordinator to provide administrative support, compassionate patient care, and ensure departmental compliance. You will be the first point of contact for patients in the Mental Health program and help maintain smooth operations in a 35-hour work week.

Benefits include 100% employer-paid medical insurance, PTO, holidays, 401k with generous matching, parental and medical leave, SEPTA benefits, and more.

Qualifications

• High School Diploma or GED required.
• Prior medical or psychology office experience preferred.
• Proficiency with an Electronic Health Record system (eClinicalWorks).
• Strong Excel, Teams and Google Suite skills are essential.
• Spanish language skills are preferred.

Responsibilities

• Welcome patients at check-in and guide them through checkout and follow-up scheduling.
• Follow department workflows and identify opportunities to improve efficiency.
• Coordinate with medical, dental, HR and facilities teams to support department needs.
• Assist with chart audits and track compliance elements like treatment plans and consents.
• Run monthly reports in the EHR as needed.
• Organize donations and ensure accessibility for patients.
• Schedule Uber Health rides per therapists’ requests.
• Manage patient flow, order supplies, and maintain waiting room cleanliness.
• Participate in special department projects as needed.
• Order weekly staff/patient lunch and maintain acupuncture schedule.
• Handle other duties as assigned.

Skills

Communication

Organization

Customer service

Teamwork

Active Listening

Active Learning

Writing

Multitasking

Cultural sensitivity

Education

High School Diploma or GED

Tools

eClinicalWorks

Excel

Teams

Google Suite

Job description

Description

Help keep mental health care welcoming, organized, and running smoothly. Join ACG Health as our Mental Health Department Coordinator! As a support function for the Mental Health Department, you will perform administrative and clerical duties, provide compassionate care to our patients, and serve a vital role in ensuring departmental compliance. You will be a warm and welcoming first point of contact for patients visiting the Mental Health program.

Business Hours are 9AM to 4PM

We operate on a 35 hour work week and offer an excellent benefit package:

• 100% employer paid medical insurance
• PTO starting with your first full calendar year; PTO is prorated at time of hire
• 9 company holidays
• 401k Plan with 100% match on the first 3%, 50% match on additional 2%, vested immediately
• 100% Paid Parental and Medical leave
• SEPTA Benefits

The starting rate for this non-exempt position is $24.50 per hour. The final rate will be determined based on the candidate’s relevant experience and qualifications.

Responsibilities:

• Welcome patients for their appointments, complete check-in and checkout, and schedule follow-up visits
• Follow departmental workflows and be on the lookout for workflow improvements
• Be a team player and liaise with ACG medical, dental, technology, HR, and facilities departments to meet departmental needs
• Assist with chart audits by external bodies, track compliance elements like treatment plans, yearly consents, etc.
• Run monthly reports in the EHR as needed
• Ensure that all donations are neatly organized and accessible to patients
• Schedule Uber rides via Uber Health, per therapists’ and treatment teams’ requests
• Monitor and control patient flow, order supplies, track transportation passes and gift cards, maintain cleanliness and orderliness of the waiting room, maintain orderliness and function of the front office
• Participate as needed in special department projects
• Order a weekly lunch for staff and patients
• Maintain the weekly acupuncture schedule
• Other duties as assigned

Requirements

• High School Diploma (or GED equivalent with skills in general office practice)
• Prior medical or psychology office experience
• Be able to communicate respectfully and without judgment with people from diverse backgrounds, including the LGBTQ+ community and individuals living with mental health conditions or health conditions that may be stigmatized
• Be able to manage competing demands and remain organized and professional in a busy setting, while working both independently and collaboratively
• Proficiency in working with an Electronic Health Record, preferably eClinicalWorks
• Be highly skilled in the use of Excel, Teams, and Google Suite
• Should possess superior organization skills and the ability to prioritize
• Spanish language skills are preferred
• Service Orientation - Actively looking for ways to help people
• Active Learning - Understanding the implications of new information for both current and future problem-solving and decision-making
• Active Listening - Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times
• Speaking - Talking to others to convey information effectively
• Writing - Communicating effectively in writing as appropriate for the needs of the audience
• Ability to use computers, keyboards and mouse to enter, access, or retrieve data
• Ability to use photocopiers and scanners
• Experience with/knowledge of Ryan White Program preferred, but not required

Work Conditions:

• Primarily stationary position in an office environment
• Exposed to hazards of the office such as file cabinet drawers, desk drawers, boxes being delivered that may need to be moved and or picked up.
• Subject to paper cuts.
• Occasional stooping, reaching, bending, kneeling, crouching.
• Occasional lifting of equipment or supplies (up to 50lbs).
• Handle emergency or crisis situations.
• While performing the duties of this job, the employee is regularly required to talk and hear. The employee is frequently required to stand, walk, use hands to finger, handle or feel, and reach with arms and hands.
• May be exposed to diseases and infections