Mental Health Administrative Specialist

Helen-Farabee-Centers; Vernon (TX); On-site; USD 28,000 - 42,000; Full time

Job summary

Helen-Farabee-Centers seeks a clerical support staff for its Mental Health Center(s). You will greet consumers, answer and direct calls, obtain purchase orders and purchase supplies, and assist with medication ordering and check-in.

The role includes complex data entry, scheduling for doctors and nurses, sending reminders, collecting payments and insurance information, filing clinical records, and handling subpoenas per policy.

Qualifications

• High school diploma or equivalent; one year related experience.
• One year experience using Microsoft Word and Excel.

Responsibilities

• Greet consumers and answer/direct calls to staff.
• Obtain purchase orders and purchase supplies; assist with medication ordering and check-in.
• Perform complex data entry and run reports in multiple systems.
• Schedule appointments for doctors and nurses; send reminder letters and calls.
• Collect payments and insurance information; process bank deposits as needed.
• Upload/file paperwork in clinical records; pull charts for clinicians; forward subpoenas.
• Attend meetings and follow trauma-informed care practices in interactions.
• Other clerical duties as assigned.

Skills

Customer service

Data entry

Microsoft Word

Microsoft Excel

Office software

Communication skills

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft Office

CMHC

CARE

Job description

Helen-Farabee-Centers seeks a clerical support staff for its Mental Health Center(s). You will greet consumers, answer and direct calls, obtain purchase orders and purchase supplies, and assist with medication ordering and check-in.

The role includes complex data entry, scheduling for doctors and nurses, sending reminders, collecting payments and insurance information, filing clinical records, and handling subpoenas per policy.