Meetings & Events Coordinator

Analysis Group, Inc.; Boston (MA); On-site; USD 50,000 - 70,000; Full time

Job summary

Analysis Group, a leader in international economics consulting, seeks a Meetings & Events Coordinator to support the planning and execution of diverse events. This role involves hands-on responsibility for local office events, client events, and corporate gifting, with a strong focus on organizational and communication skills necessary for engagement and interaction across various teams.

Benefits

Collaborative work environment

Opportunities for professional growth

Qualifications

• 1-3 years of meeting and event planning experience preferred.
• Excellent organizational skills and strong written/verbal communication required.
• Experience in a professional services or corporate environment preferred.

Responsibilities

• Coordinate and execute in-office parties and client-facing events.
• Manage logistics and hands-on support for events from conception to execution.
• Research and order corporate gifts and manage event invitations.

Skills

Organizational skills

Communication skills

Customer service

Multitasking

Detail orientation

Education

Bachelor’s degree

Tools

Microsoft Office

Teams

Outlook

Canva

Zoom Meetings

Cvent

Zkipster

Job description

Overview

Analysis Group is one of the largest international economics consulting firms, with more than 1,500 professionals across 15 offices in North America, Europe, and Asia. Since 1981, we have provided expertise in economics, finance, health care analytics, and strategy to top law firms, Fortune Global 500 companies, and government agencies worldwide. Our internal experts, together with our network of affiliated experts from academia, industry, and government, offer our clients exceptional breadth and depth of expertise.

The Meetings & Events Coordinator will work within a collaborative team to support the planning and execution of a variety of internal and client facing events, office parties and social events, and coordinate corporate gifting. Reporting to the Meetings & Events Manager, the Coordinator will work closely with both consulting and administrative staff across all levels of the organization.

Essential Job Functions and Responsibilities:

The Meetings & Events Coordinator will provide event support from conception through execution. Responsibilities include managing logistics and providing hands-on support for a range of events and initiatives, such as:

• Local Office Events (Primary Owner):
  • Social Events – Coordinate and execute in-office parties, case team celebrations and ad-hoc analyst, associate, and admin events.
  • Other Meetings and Events – Provide support in planning and execution as needed for larger events such as the annual holiday party, summer party, and ski trip.
• Additional Event Support:
  • Training Programs and Recruiting Events – Assist with various events and programs across the U.S., ranging in size from 25 - 300+ people.
  • Marketing Events and Conferences – Contribute to the planning of client-facing events ranging from occasional intimate dinners to large-scale annual receptions, symposiums, and speaker dinners, both nationally and internationally.
  • Firm wide internal meetings - Support major internal gatherings including the Senior Staff Annual Meeting, Partner Meetings and Retreats, and AG Orientation, all ranging in size from 60 - 350 people both nationally and internationally.
• Corporate Gifting:
  • Research, vet and order annual corporate gifts for staff, affiliates, and event-specific needs.
  • Help organize the tracking and distribution of corporate gifts.
• Additional General Responsibilities:
  • Create and manage event invitations, coordinate RSVP’s and manage registration processes.
  • Assist with vendor contracts.
  • Track event-related expenses throughout the year.
  • Maintain record of venue recommendations.
  • Provide on-the-ground event support including set-up and break-down.
  • Monitor and manage communications through the AG Events inbox.

Travel Requirements:

• Travel required as needed for onsite management of events.

Qualifications:

• Bachelor’s degree required.
• 1 year of substantive relevant experience required. An ideal candidate will have 1 - 3 years of meeting and event planning experience.
• Prior experience in a professional services or corporate environment preferred.
• Excellent organizational skills, as well as strong communications skills, both written and verbal.
• Flexibility to work in a group, as well as independently. Energetic team player who can multitask and is comfortable in support roles yet has initiative to self-start when needed and appropriate.
• Superior customer service skills with an obsessive eye for detail.
• Solid proficiency in all areas of Microsoft Office, Teams and Outlook required.
• Experience with Canva, Zkipster, Zoom Meetings and Cvent preferred.
• An inclusive and growth-oriented mindset, strong interpersonal skills, and an ability to work across differences.
• To the extent permitted by applicable law, eligible candidates must be authorized to work in the United States without sponsorship or restriction, now and in the future.

Analysis Group embraces equal opportunity. We are committed to building teams that bring a variety of backgrounds, perspectives, and skills, as we believe that a strong and inclusive workforce directly supports our goal of providing the highest-quality work. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or any other class protected under applicable federal, state, or local law, and we encourage candidates of all backgrounds to apply.

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