Meeting & Events Coordinator - Waltham, MA

CBRE; Waltham (MA); On-site; USD 55,000 - 60,000; Full time

Job summary

CBRE is seeking a Meeting & Events Coordinator in Waltham, MA, responsible for ensuring a positive events experience. This entry-level role involves assisting with setup, logistics, and customer service during meetings and events. Ideal candidates will have strong organizational skills and attention to detail, and a high school diploma is required.

Benefits

401(K)

Health insurance

Life insurance

Dental insurance

Vision insurance

Qualifications

• Customer service experience preferred, ideally in event coordination or hospitality.
• Must be detail-oriented and organized.
• Ability to work flexible schedules.

Responsibilities

• Set up and strike furniture and decor for events.
• Assist with logistics and execution of meetings and conferences.
• Provide customer support and wayfinding for event attendees.

Skills

Customer service

Attention to detail

Organizational skills

Verbal and written communication

Interpersonal skills

Education

HS Diploma or GED

Tools

Microsoft Office Suite

Job description

Meeting & Events Coordinator - Waltham, MA

Join to apply for the Meeting & Events Coordinator - Waltham, MA role at CBRE

Meeting & Events Coordinator - Waltham, MA

Join to apply for the Meeting & Events Coordinator - Waltham, MA role at CBRE

Waltham - Massachusetts - United States of America

About The Job.


Get ready for an exciting career with CBRE!

The Meeting & Events Coordinator is the customer service provider at the forefront of delivering a positive meeting and events experience as a cultural ambassador and service leader.

What you will do.

• Duties include but not limited to: moving, setting up and striking furniture, decor, removable walls, and event equipment, greeting guests, providing wayfinding support for attendees, preparing, refreshing and clearing food and beverage stations.
• Takes direction from senior meeting & events team members to meet the need the needs of partners, clients, and vendors. Relays potential issues/concerns to management as appropriate.
• Assists with logistics, coordination and day-of execution of meetings, conferences and events. Builds a hospitable environment for attendees, event owners, and vendors.
• Performs daily meeting and conference room turnover and/or midday room refresh, reconfigurations and evening resets for indoor and outdoor spaces.
• Responsible for post event storage and inventory of tables, chairs, AV equipment and communicates timing on cleaning services.
• Performs other tasks as assigned.
  
  

What you will need.


Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future

• HS Diploma or GED required.
• No work experience is required but 1 to 2 years of prior work experience in event coordination, retail, restaurant, customer service or other hospitality experience preferred.
• Open to flexible schedules.
• An organized individual with the ability to complete multiple objectives in a timely manner.
• Apply a high level of attention to detail as well as strong verbal and written skills.
• Comfortable meeting and engaging with new people with a warm demeanor, being able to assess circumstances, empathize and offer help.
• Ability to comprehend and interpret instructions, and memos and ask clarifying questions. Desire to present information to an internal department and/or large groups of employees.
• Requires basic knowledge of financial terms and principles. Ability to calculate simple figures such as percentages.
• Intermediate skills with Microsoft Office Suite products such as Word, Excel, PowerPoint, Visio, SharePoint, OneNote, Outlook, etc. Desire to learn new technologies and digital tools; such as Apps, databases, financial management, work order management, social networking, cloud technologies, handheld mobile technologies and applications, and communications.
• Ability to work requiring significant walking or through other means of mobility. This includes standing in position for extended periods, reaching, bending, stooping, pushing and/or pulling and frequently lifting up to 50 lbs.
  
  

CBRE carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience. The minimum salary for the Meeting & Events Coordinator position is $55,000 annually and the maximum salary for the Meeting & Events Coordinator position is $60,000 annually. Successful candidates will also be eligible for a discretionary bonus based on CBRE’s applicable benefit program. The compensation that is offered to a successful candidate will depend on the candidate’s skills, q ualifications, and experience. This role will provide the following benefits: 401(K), Dental insurance, Health insurance, Life insurance, and Vision insurance

Equal Employment Opportunity: CBRE has a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at [e-mail] or via telephone at [phone] (U.S.) and [phone] (Canada).

Host

Host is a service line of CBRE, the world's largest commercial real estate organization. Our mission is to increase individual well-being, personal productivity and organizational effectiveness through people-led, technology-enabled services. Put simply: our goal is to help people work smarter and delight in doing it.

Our experience offering connects employees to their environments - via technology, amenities, and communities that matter the most. Host’s scalable product suite includes concierge-quality services provided by talented CBRE “hosts”; world-class customer service training and certification; and a powerful, enterprise-grade technology platform.

The platform, which can be tailored to specific client requirements, features a robust mobile experience that allows users to navigate the workplace, schedule meetings with colleagues, reserve workspaces, use food and beverage services, and access building and concierge services.

Find out more

Service line: GWS Segment

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Management and Manufacturing

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