Meeting Planner, Trauma Programs and Logistics

American College of Surgeons Brand; Chicago (IL); Hybrid; USD 67,100 - 75,000; Full time

Benefits offered by this job

Vacation, personal, and sick hours

Tuition Reimbursement

Medical coverage through BlueCross BlueShield

403(b) Matching Program

Pension Plan

Job summary

The American College of Surgeons Brand is seeking a Meeting Planner for Trauma Programs and Logistics in Chicago. This full-time, hybrid role involves coordinating major trauma meetings, managing logistics, and facilitating communications among diverse stakeholders.

With a Bachelor’s degree and 5-7 years of meeting planning experience, candidates will utilize their proficiency in tools like Microsoft Office and virtual platforms. Comprehensive benefits and a commitment to inclusive workplace practices are offered.

Qualifications

• Bachelor’s degree from an accredited college or university required.
• Minimum of 5–7 years of progressively responsible experience in meeting planning.
• Proficiency with Microsoft Office Suite and virtual meeting platforms.

Responsibilities

• Lead planning and coordination of major COT meetings and events.
• Manage meeting logistics and collaborations with vendors.
• Provide participant support and troubleshoot logistical challenges.

Skills

Meeting planning

Program management

Communications

Project management

Critical thinking

Education

Bachelor's degree

Tools

Microsoft Office Suite

Virtual meeting platforms (e.g. Zoom, Microsoft Teams)

Job description

Meeting Planner, Trauma Programs and Logistics

Job Category: ACSJOB

Requisition Number: PROGR001599

• Full-Time
• Hybrid

Locations

Showing 1 location

Illinois
Chicago, IL 60611, USA

Description

About the American College of Surgeons

The American College of Surgeons (ACS) is a professional and educational organization of surgeons that was founded in 1913 to raise the standards of surgical practice and improve the quality of care for surgical patients. The College is dedicated to the ethical and competent practice of surgery. Its achievements have significantly influenced the course of scientific surgery in America and have established it as an important advocate for all surgical patients. The College has more than 90,000 members and is the largest organization of surgeons in the world. For more information, visit www.facs.org .

Our Mission

The American College of Surgeons is dedicated to improving the care of the surgical patient and safeguarding standards of care in an optimal and ethical practice environment.

Our Vision

To create a healthcare landscape where surgeons thrive and every patient has access to and benefits from the highest standards of surgical care, driven by innovation, education, leadership, and trust.

Summary

Provides high-level coordination and management of major Committee on Trauma (COT) meetings and program logistics, including in-person, hybrid, and virtual events. Serves as primary liaison among Trauma staff, ACS divisions, vendors, and external organizations to ensure seamless execution, standardized processes, and strong stakeholder experience.

This exempt position will report to the Manager, Administrative Operations in the Division of Research and Optimal Patient Care. It is based in our Chicago office and is a hybrid role: 3 days per week in the office/2 days per week remote.

The anticipated salary range for this position is $67,100 - $75,000 (commensurate with related experience).

Responsibilities

• Lead planning, coordination, execution, and documentation of major COT meetings, including Clinical Congress activities, the COT Annual Meeting/ATLS Global Symposium, and the TQIP Annual Conference.
• Manage meeting logistics by collaborating with internal ACS divisions, external organizations, and vendors to ensure operational alignment and quality execution.
• Coordinate business development logistics, standardized processes, and stakeholder communications to support meeting efficiency and consistency.
• Provide committee and participant support, troubleshoot logistical challenges, and oversee dissemination of communications across diverse constituencies.
• Maintain accurate calendars, leadership assignments, and travel coordination for COT-related activities and external meetings.

Required Education and/or Experience

• Bachelor’s degree from an accredited college or university required.
• Minimum of 5–7 years of progressively responsible experience in meeting planning, program management, and event logistics, preferably within healthcare, medical association, nonprofit, or membership-based organizations is preferred.
• Demonstrated experience managing complex meetings, conferences, board or committee activities, including virtual, hybrid, and in-person events.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), virtual meeting platforms (e.g., Zoom, Microsoft Teams), and meeting/event management applications.
• Excellent written and verbal communication skills, including the ability to draft professional correspondence and effectively interact with senior leadership, volunteers, vendors, and external stakeholders.
• Strong organizational, project management, critical thinking, and problem-solving skills with exceptional attention to detail.
• Proven ability to manage multiple priorities, meet deadlines, and adapt in fast-paced, dynamic environments.
• Ability to work both independently and collaboratively across teams while maintaining a high level of professionalism and customer service.
• Willingness and ability to travel as needed and support occasional evening and weekend meetings or events.

Comprehensive Benefits

We’re committed to attracting and retaining top talent via valuable benefits!

• Vacation, personal, and sick hours including 13 paid holidays per year
• Tuition Reimbursement
• Medical—comprehensive coverage through BlueCross BlueShield
• Dental, Vision, and Prescription drug program
• 403(b) Matching Program
• Pension Plan
• Employee Assistance Program
• Short Term/Long Term Disability
• Life Insurance
• Domestic Partner Coverage

The American College of Surgeons is committed to working with and providing reasonable accommodations to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the employment process, please send an e‑mail to [e-mail] or call [phone] and let us know the nature of your request and your contact information.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.