Meeting & Events Planner

CBRE; New York (NY); On-site; USD 80,000 - 90,000; Full time

Benefits offered by this job

401(K)

Dental insurance

Health insurance

Life insurance

Vision insurance

Job summary

CBRE in New York is seeking a highly organized Meeting & Events Associate to execute exceptional meetings and events that connect people and support our business and culture goals. This role sits at the intersection of logistics, hospitality, and strategic collaboration.

You’ll partner with Workplace Experience Coordinators and cross-functional teams to deliver inclusive, on-brand events with flawless execution behind the scenes.

Qualifications

• 4+ years of experience in event planning, meeting coordination, or workplace operations.
• Experience leading or mentoring team members.
• Ability to manage multiple projects and stakeholders simultaneously.
• Strong organizational, communication, and people-management skills.
• Experience working with vendors, contracts, and budgets.
• Calm under pressure with strong problem-solving instincts.
• High attention to detail with big-picture thinking.
• Comfortable supporting executive-level events and handling confidential information.

Responsibilities

• Plan, coordinate, and execute internal and external meetings, workshops, and events.
• Manage end-to-end event logistics including scheduling, catering, A/V, security, room setup, and on-site execution.
• Produce detailed project plans, timelines, run-of-show documents, and post-event recaps.
• Coordinate and execute on-site events, including room booking, setup, teardown, nametags, and other logistics.
• Conduct room checks ahead of events and deploy support staff as needed.
• Support high-touch events, executive-level meetings, and VIP experiences.
• Receive and greet VIPs and large external meeting or event attendees.
• Assist guests with accessibility needs and ensure events are inclusive and accessible.

Skills

Event planning experience

Team leadership

Project management

Vendor management

Communication skills

Detail-oriented

Executive support

Tools

Slack

Jira

Google Workspace

Swoogo

Job description

About The Role

We’re looking for a highly organized, detail-oriented Meeting & Events Associate to execute exceptional meetings and events that bring people together and support our overall business and culture goals. This role sits at the intersection of logistics, hospitality, and strategic collaboration.

About The Role

We’re looking for a highly organized, detail-oriented Meeting & Events Associate to execute exceptional meetings and events that bring people together and support our overall business and culture goals. This role sits at the intersection of logistics, hospitality, and strategic collaboration. You’ll partner closely with the Workplace Experience Coordinators and cross-functional teams to deliver events that are thoughtful, inclusive, and on-brand—while ensuring flawless execution behind the scenes.

What You’ll Do

Event Planning & Execution

• Plan, coordinate, and execute internal and external meetings, workshops, and events
• Manage end-to-end event logistics including scheduling, catering, A/V, security, room setup, and on-site execution
• Produce detailed project plans, timelines, run-of-show documents, and post-event recaps
• Coordinate and execute on-site events, including room booking, setup, teardown, nametags, and other logistics
• Conduct room checks ahead of events and deploy support staff as needed
• Support high-touch events, executive-level meetings, and VIP experiences
• Receive and greet VIPs and large external meeting or event attendees
• Assist guests with accessibility needs and ensure events are inclusive and accessible

Team Leadership & Collaboration

• Work closely and collaborate with Workplace Experience Coordinators, including task delegation and workflow prioritization
• Review and approve event plans, timelines, and deliverables prepared by coordinators
• Partner with Event Planners, Event Coordinators and EBPs on event execution and DIY event requests
• Liaise with IT/AV, Janitorial, Facilities and Catering teams as requested by the Workplace Events Team
• Coordinate front desk experiences for large external events
• Assist with escorting large groups of external attendees from the lobby to event spaces
• Lead office tours as requested

Operations & Logistics

• Oversee pre-event planning meetings with clients and stakeholders; troubleshoot issues as they arise
• Respond to common inquiries from clients, coworkers, and managers
• Receive, track, and distribute vendor deliveries including catering, rentals, florals, alcohol, printed signage, and supplies
• Maintain event storage and event furniture inventory
• Support weekly programming in event spaces
• Create basic event signage (design, printing, placement) and guest name badges
• Create sample floor plans for event spaces using Prismm (coming soon)
• Design event materials as needed
• Notify appropriate parties to ensure the safety of all individuals in the building

Process Improvement

• Work within standardized procedures to meet objectives and deadlines
• Identify opportunities to improve processes, scale programs, and elevate event quality across the organization

What We’re Looking For

• 4+ years of experience in event planning, meeting coordination, or workplace operations
• Prior experience leading or mentoring team members
• Proven ability to manage multiple projects and stakeholders simultaneously
• Strong organizational, communication, and people-management skills
• Experience working with vendors, contracts, and budgets
• Calm under pressure with strong problem-solving instincts
• High attention to detail paired with big-picture thinking
• Comfortable supporting executive-level events and handling confidential information

Nice to Have

• Experience in tech, startups, or high-growth organizations
• Experience using Slack, Jira, Google workplace, Swoogo

CBRE carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience. The minimum salary for the Meeting & Events Planner position is $80,000 annually [or $38.47 per hour] and the maximum salary for the Meeting & Events Planner position is $90,000 annually [or $43.27 per hour]. The compensation that is offered to a successful candidate will depend on the candidate’s skills, qualifications, and experience. This role will provide the following benefits: 401(K), Dental insurance, Health insurance, Life insurance, and Vision insurance.

Equal Employment Opportunity: CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at [e-mail] or via telephone at [phone] (U.S.) and [phone] (Canada).