Meeting and Events Planner

CBRE Group, Inc.; Menlo Park (CA); On-site; USD 55,000 - 91,000; Full time

Benefits offered by this job

Discretionary bonus

Job summary

CBRE Group, Inc. in Menlo Park is seeking a Meeting and Events Planner to turn a client's objective for an event into an event that accomplishes it.

You own each event from concept through completion, developing the strategy, managing the budget, and coordinating the vendors that bring it together. You advise clients on what will work, push back when their instincts aren't right, and present proposals that demonstrate a clear understanding of what they're trying to accomplish.

Qualifications

• 3+ years of experience in meetings and events planning.
• Experience managing events from concept through execution, including budgets.
• Familiar with corporate conferences, executive offsites, or large-format events.
• Comfortable with standard workplace tools (email, documents, spreadsheets, scheduling).

Responsibilities

• Develop end-to-end event plans with timelines and budgets.
• Run pre-event client planning meetings covering vendors, menu, theme, decor, and budget.
• Distribute event orders and floor plans to vendors, defining setup and flow.
• Serve as key contact on event day, verify insurance certificates.
• Direct setup/teardown and assist attendees and speakers.
• Conduct post-event reporting and reconcile costs against budget.
• Suggest cost and process improvements to management.

Skills

Event planning

Budget management

Client coordination

Vendor management

Meeting coordination

Tools

Email

Spreadsheets

Scheduling tools

Job description

About CBRE And Experience Services

CBRE is the world's largest commercial real estate services firm. Experience by Industrious is CBRE’s global hospitality business that partners with leading companies and landlords to design and operate workplaces people love coming to. We treat the daily experience of work as a product worth obsessing over, and we build our teams with people who feel the same way.

About CBRE And Experience Services

CBRE is the world's largest commercial real estate services firm. Experience by Industrious is CBRE’s global hospitality business that partners with leading companies and landlords to design and operate workplaces people love coming to. We treat the daily experience of work as a product worth obsessing over, and we build our teams with people who feel the same way.

About The Role

The Meeting and Events Planner turns a client's objective for an event into an event that accomplishes it. You own each event from concept through completion, developing the strategy, managing the budget, and coordinating the vendors that bring it together. You advise clients on what will work, push back when their instincts aren't right, and present proposals that demonstrate a clear understanding of what they're trying to accomplish. You will be successful in this role when you plan and deliver events that meet the client's goals and land on or under budget.

What You'll Do:

Planning & Client Coordination

• Develop end-to-end event plans and detailed timelines, tracking progress and resolving issues before they reach the client.
• Run pre-event client planning meetings covering vendors, menu, theme, decor, and budget so clients know what to expect on the day.

Execution & Vendor Coordination

• Distribute event orders, schedules, and floor plans to vendors, defining set-up, event flow, and tear-down so everyone works from the same plan.
• Serve as key contact on event day, confirming load-in and set-up and verifying certificates of insurance.
• Direct event set-up and tear-down, welcome guests, and support attendee and speaker requests.

Reporting & Improvement

• Conduct post-event reporting and reconciliation of costs against budget.
• Recommend cost and process efficiencies and present them to management.

This Role Is a Good Fit If You:

• Keep multiple events, vendors, clients, and timelines straight in your head without losing track of any of them, and clients notice nothing falls through the cracks.
• Enjoy coaching a client on their idea, even when it won't work and always offer something better.
• Treat the budget like it's your own money, taking so much ownership that you become a go-to partner for executives and their EAs from the moment they conceive of an idea for an event.
• Obsess over building things: an event, a program, a standard. And it brings you joy to learn from each so that each time you get better.

What You Need:

• 3 or more years of experience in meetings and events planning.
• Demonstrated ability to manage events from concept through execution, including budget management.
• Comfortable with standard workplace and collaboration tools (email, documents, spreadsheets, and scheduling)
• Strong preference for experience managing corporate conferences, executive offsites, or large-format events; a background in hospitality or hotel conference services; and familiarity with event management platforms.

CBRE carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience. The minimum salary for the position is $55,000 annually [or $26.44 per hour] and the maximum salary for the Meeting and Events Planner position is $91,000 annually [or $43,75 per hour]. The compensation that is offered to a successful candidate will depend on the candidate’s skills, qualifications, and experience. Successful candidates will also be eligible for a discretionary bonus based on CBRE’s applicable benefit program.

Equal Employment Opportunity: CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at [e-mail] or via telephone at [phone] (U.S.) and [phone] (Canada).