Meeting and Events Planner - On Site Bloomfield, CT

CBRE; Hartford (CT); On-site; USD 49,000 - 75,000; Full time

Job summary

CBRE Group, Inc. is seeking a Meeting and Events Planner to turn client objectives into successful events from concept through completion. You will own the strategy, manage budgets, coordinate vendors, and advise clients to land on or under budget.

You will develop end-to-end event plans, run pre-event meetings, distribute orders to vendors, and serve as the day-of contact. This role emphasizes budget ownership and post-event reconciliation.

Qualifications

• 3+ years of experience in meetings and events planning.
• Proven ability to manage events from concept through execution, including budget.
• Proficient with standard workplace tools (email, documents, spreadsheets, scheduling).
• Experience managing corporate conferences or large-format events; hospitality background; familiarity with event platforms.

Responsibilities

• Planning & Client Coordination: Develop end-to-end event plans and detailed timelines, tracking progress and resolving issues before they reach the client.
• Planning & Client Coordination: Run pre-event client planning meetings covering vendors, menu, theme, decor, and budget so clients know what to expect on the day.
• Execution & Vendor Coordination: Distribute event orders, schedules, and floor plans to vendors, defining set-up, event flow, and tear-down so everyone works from the same plan.
• Execution & Vendor Coordination: Serve as key contact on event day, confirming load-in and set-up and verifying certificates of insurance.
• Execution & Vendor Coordination: Direct event set-up and tear-down, welcome guests, and support attendee and speaker requests.
• Reporting & Improvement: Conduct post-event reporting and reconciliation of costs against budget.
• Reporting & Improvement: Recommend cost and process efficiencies and present them to management.

Skills

Event planning experience

Budget management

Vendor coordination

Client communication

Tools

Email tools

Spreadsheet software

Scheduling tools

Job description

About the Role:

The Meeting and Events Planner turns a client's objective for an event into an event that accomplishes it. You own each event from concept through completion, developing the strategy, managing the budget, and coordinating the vendors that bring it together. You advise clients on what will work, push back when their instincts aren't right, and present proposals that demonstrate a clear understanding of what they're trying to accomplish. You will be successful in this role when you plan and deliver events that meet the client's goals and land on or under budget.

What You'll Do:

Planning & Client Coordination

• Develop end-to-end event plans and detailed timelines, tracking progress and resolving issues before they reach the client.
• Run pre-event client planning meetings covering vendors, menu, theme, decor, and budget so clients know what to expect on the day.

Execution & Vendor Coordination

• Distribute event orders, schedules, and floor plans to vendors, defining set-up, event flow, and tear-down so everyone works from the same plan.
• Serve as key contact on event day, confirming load-in and set-up and verifying certificates of insurance.
• Direct event set-up and tear-down, welcome guests, and support attendee and speaker requests.

Reporting & Improvement

• Conduct post-event reporting and reconciliation of costs against budget.
• Recommend cost and process efficiencies and present them to management.

This Role Is a Good Fit If You:

• Keep multiple events, vendors, clients, and timelines straight in your head without losing track of any of them, and clients notice nothing falls through the cracks.
• Enjoy coaching a client on their idea, even when it won't work and always offer something better.
• Treat the budget like it's your own money, taking so much ownership that you become a go-to partner for executives and their EAs from the moment they conceive of an idea for an event.
• Obsess over building things: an event, a program, a standard. And it brings you joy to learn from each so that each time you get better.

What You Need:

• 3 or more years of experience in meetings and events planning.
• Demonstrated ability to manage events from concept through execution, including budget management.
• Comfortable with standard workplace and collaboration tools (email, documents, spreadsheets, and scheduling)
• Strong preference for experience managing corporate conferences, executive offsites, or large-‑format events; a background in hospitality or hotel conference services; and familiarity with event management platforms.

Why CBRE?

When you join CBRE, you become part of a global leader in commercial real estate and investment services that help businesses and people thrive. We are dynamic problem solvers and forward‑thinking professionals who create significant impact! Our collaborative environment is built on our shared values — respect, integrity, service, and excellence — and we value the varied perspectives, backgrounds, and skills of our people. At CBRE, you have the opportunity to chart your own course and realize your full potential!

Applicant AI Use Disclosure:

We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.

These updates reflect our commitment to clarity, inclusivity, and a consistent candidate experience across all postings.

Disclaimers

Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

Our Values in Hiring

At CBRE, we are committed to fostering a culture where everyone feels they belong. We value diverse perspectives and experiences, and we welcome all applications.

CBRE carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience. The minimum salary for the Meeting and Events Planner position is $48,500 annually [or $23.30 per hour] and the maximum salary for the Meeting and Events Planner position is $75,000 annually [or $36.06 per hour]. The compensation that is offered to a successful candidate will depend on the candidate’s skills, qualifications, and experience.

Equal Employment Opportunity: CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at [e-mail] or via telephone at [phone] (U.S.) and [phone] (Canada).

CBRE, Inc. is an Equal Opportunity and Aff