Meeting & Events Coordinator

CBRE; Milpitas (CA); On-site; USD 60,000 - 63,000; Full time

Job summary

CBRE is seeking a Meeting & Events Coordinator in Milpitas to coordinate and execute small to medium meetings, conferences, and events within the Workplace Experience function. You will ensure excellent client service for building visitors and clients.

You will manage bookings, set up spaces, coordinate vendors, and handle post-event reporting, all under close supervision with clear procedures to follow.

Qualifications

• High School Diploma or GED with up to 2 years of job-related experience.
• Must be able to lift/carry heavy loads of 50 lbs. or more.
• Ability to follow basic work routines and standards in the application of work.
• Strong organizational skills with an inquisitive mindset.
• Working knowledge of Microsoft Office products (Word, Excel, Outlook).

Responsibilities

• Serve as primary point of contact for booking meeting rooms and support larger meetings as needed.
• Create a hospitable environment for attendees, event owners, and vendors on event day.
• Assist with conference room turnover and room refresh; reconfigure rooms for evening spaces.
• Set up rooms, refresh and remove food, beverage, and service items; keep space configurations and decor options outlined.
• Run room checks; troubleshoot audio and technical issues to keep events running smoothly.
• Conduct building walkthroughs to identify facilities issues and coordinate fixes.
• Maintain the master events calendar and communicate schedules with team and service providers.
• Assist with post-event reporting and reconciliation; escalate issues as appropriate.
• Follow defined procedures and processes under close supervision to deliver outputs.

Job description

About The Role

As a CBRE Meeting & Events Coordinator, you will assist with the coordination and execution of small to medium meetings, conferences, and events.

This job is part of the Workplace Experience function. They are responsible for providing world-class customer service to the clients and visitors of a designated building.

What You’ll Do

• Primary point of contact for booking meeting rooms. Provide support for larger and more complex meetings as needed.
• Create a hospitable environment for attendees, event owners, and vendors on the day of the event.
• Assist with conference room turnover and midday room refresh. Reconfigure rooms for evening indoor and outdoor spaces. Take direction from senior team members.
• Conduct room set up, refresh, and removal of food, beverage, and service items. Maintain outlines of small space configurations, decor possibilities, and event-related event items.
• Complete room checks and ensure technical and visual spaces are functional. Troubleshoot audio and technical issues.
• Conduct building walkthroughs to check for any facilities issues.
• Coordinate master meeting and events calendar for small to medium-sized event spaces. Communicate events schedule with team and service providers.
• Assist with post-event reporting and reconciliation. Escalate potential issues and concerns as appropriate.
• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
• Impact through clearly defined duties, methods, and tasks are described in detail.
• Deliver own output by following defined procedures and processes under close supervision and guidance.

What You’ll Need

• High School Diploma or GED with up to 2 years of job-related experience.
• Fulfill the physical requirements associated with this role. This includes stooping, standing, walking, and climbing stairs. Must be able to lift/carry heavy loads of 50 lbs. or more.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Strong organizational skills with an inquisitive mindset.
• Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

Why CBRE?

When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values — respect, integrity, service and excellence — and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants.

Applicant AI Use Disclosure

We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.

CBRE carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience. The minimum salary for the Meeting and Events Coordinator position is $60,000 annually [or $28.85 per hour] and the maximum salary for the Meeting and Events Coordinator position is $63,000 annually [or $30.29 per hour]. The compensation that is offered to a successful candidate will depend on the candidate’s skills, qualifications, and experience.

Equal Employment Opportunity: CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at [e-mail] or via telephone at [phone] (U.S.) and [phone] (Canada).