Medicare Operations Coordinator

Cleo; United States; Remote; USD 60,000 - 80,000; Part time

Job summary

An established industry player is seeking a Medicare Operations Coordinator to join their dynamic team. This part-time role involves supporting day-to-day operations in a fast-paced environment, ensuring seamless coordination across member touch points. Ideal candidates will excel in communication and possess a keen attention to detail. If you're passionate about operational excellence and customer support, this is a fantastic opportunity to contribute to a mission-driven team focused on transforming the experience of aging. Join a collaborative environment where your contributions will make a significant impact on families and caregivers.

Benefits

Health Insurance

Paid Holidays

401(k) Plan

Paid Parental Leave

Vacation Time

Sick Time

Wellness Perks

Qualifications

• 1-3 years of experience in administrative or customer service roles.
• Excellent verbal and written communication skills.
• Ability to work cohesively as part of a team.

Responsibilities

• Manage scheduling requests and changes from Medicare Coaches.
• Monitor inbound Health Plan referrals and communicate follow-ups.
• Provide excellent customer support to families and experts.

Skills

Administrative Experience

Customer Service

Attention to Detail

Communication Skills

Team Collaboration

Education

High School Diploma

Experience in Family-Centered Programs

Tools

Google Sheets

Google Drive

Slack

Google Calendar

Ticket Management Systems

Job description

About Cleo:

Cleo is the only global, holistic family care platform supporting individuals throughout every life stage.

Whether individuals are growing their family; raising babies, children, or teenagers; caring for an adult loved one; doing both as part of the growing Sandwich Generation; or taking care of their own health, Cleo provides life-changing care for families and caregivers through all stages of life.Serving more than 200 clients with members in more than 70 countries, Cleo is proven to improve mental health and decrease burnout for members, all while maximizing cost savings. Cleo delivers evidence-based interventions to improve the health & wellbeing of the family unit, decrease caregiver burnout, increase productivity, and reduce healthcare spend. Cleo has a total $84.7M investment led by top investors such as Transformation Capital, Glynn Capital, PruVen Capital, Gaingels, Greylock, NEA, and Felicis. We're a collaborative and motivated team, and now are looking for experienced and passionate team members like you to join us.

Title: Medicare Operations Coordinator

Overview:

Cleo is looking for a highly organized, proactive, and service-oriented individual to join our Medicare Member Operations team as a Medicare Operations Coordinator on a part-time, hourly basis (at least 4 days a week between the hours of 8am-8pm EST). In this role, you’ll play a critical part in supporting the day-to-day operations of Cleo’s Medicare care model. You'll ensure seamless coordination across member touch points by managing scheduling logistics, monitoring high-priority follow-ups, and supporting internal teams with timely information and ad hoc requests.

You’ll work closely with Medicare Coaches and Medicare Engagement Specialists to ensure every member interaction is thoughtful, timely, and aligned with their unique needs. The ideal candidate is someone who thrives in a fast-paced environment, excels at clear communication, and brings a solutions-oriented mindset to every task.

This role is perfect for someone who is passionate about operational excellence, customer support, and contributing to a mission-driven team focused on transforming the experience of aging.

Key Responsibilities:

• Manage scheduling requests and scheduling changes from Medicare Coaches and Medicare Engagement Specialists to ensure sessions are coordinated accurately and promptly.
• Support the operations and growth of the Care Activity Team (CAT) by sourcing accurate and relevant information to align with member needs.
• Monitor inbound Health Plan referrals through the Medicare shared email inbox, missed member calls, and voicemails, and communicate high-priority follow up needs with the Medicare Team to ensure prompt outreach
• Provide excellent customer support to families and experts.
• Provide high quality internal customer service to cross-functional teams.
• Identify and contribute new ideas for how to improve processes for all involved.
• Support the Medicare Member Operations team with other ad hoc needs as they arise.

Qualifications:

• 1-3 years experience in an administrative or customer service role. Bonus if you have experience with supporting family-centered programs.
• Excellent verbal and written communications skills and the ability to tailor your voice to different audiences as needed
• Exceptional attention to detail as it relates to logistics, customer service issues, and coordination
• An ability to be organized, proactive, and to work cohesively as part of a team
• A passion for building and maintaining great member experiences with a positive and motivated team approach, even under pressure
• Comfort with professional software such as Google Sheets and Google Drive, ticket management systems such as Front App, chat-based team collaborative apps such as Slack, and experience using Google Calendar in a professional environment
• Background in and/or passion for working in health services related to government healthcare programs or insurance.

#LI-Remote

We don’t believe in perfection – we believe in passion, interest, and will – so don’t let a lack of experience or skill in one area listed above deter you from applying.

Cleo is proud to be an Equal Opportunity employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.

Pay Transparency: The base rate for this position is $20-25 per hour for 20-25 hours per week. Additional benefits include health insurance (medical, dental, and vision), 15 paid holidays, 5-day winter break, accrued vacation time, sick time, 16 weeks paid parental leave, 401(k) plan, disability insurance, life insurance, wellness perks, and more.

You must be based in the U.S. and authorized to work in the U.S. without employer sponsorship. Please be advised that Cleo does not provide employment-based visa sponsorship for this position at this time.

Cleo is currently accepting applications from candidates for this role residing in the following states: Arizona, California, Colorado, Connecticut, Florida, Georgia, Illinois, Maryland, Massachusetts, Minnesota, New Jersey, New York, North Carolina, Ohio, Oregon, Pennsylvania, Rhode Island, Tennessee, Texas, Utah, Virginia, Wisconsin.

SF FAIR CHANCE ORDINANCE Pursuant to the San Francisco Fair Chance Ordinance, Los Angeles Fair Chance Initiative for Hiring Ordinance, and any other state or local hiring regulations, we will consider for employment any qualified applicant, including those with arrest and conviction records, in a manner consistent with the applicable regulation.