Medicare Administrative Support Assistant

Hilb Group; Putnam (CT); On-site; USD 44,000 - 48,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) with company match

Paid time off (PTO)

Long/Short term disability

Job summary

Hilb Group in Putnam, CT is seeking a motivated Medicare Administration Support Assistant for a temporary, in-office role reporting to the agency located in Putnam. The assignment runs September through March and offers a strong path to permanent hire for the right candidate.

The role requires excellent organizational skills, ability to prioritize, and teamwork. IT proficiency with Outlook and CRM systems will be valued alongside strong communication and data-entry accuracy.

Qualifications

• Strong verbal communication and customer service skills.
• Proficiency with Microsoft Outlook, including shared calendars.
• High attention to detail and accuracy in data entry.
• Ability to manage time and prioritize tasks effectively.
• Basic computer skills and familiarity with database systems.
• Previous administrative or office experience preferred.
• Full-time availability during Medicare Open Enrollment is required; this may be a seasonal position with the opportunity to become permanent.
• Experience in insurance, Medicare, healthcare, or a professional office setting is a plus, but not required.

Responsibilities

• Answer incoming phone calls in a professional, courteous, and helpful manner.
• Schedule client appointments for the Medicare team using a shared Outlook calendar.
• Coordinate, confirm, and update appointments to help ensure schedules remain accurate and organized.
• Receive, review, and organize completed documents from clients; enter and update client and appointment information in the CRM system as needed.
• Maintain organized digital records and documentation.
• Communicate effectively with team members regarding scheduling, documentation, and data updates.
• Provide general administrative support to the Medicare department as needed.

Skills

Verbal communication

Customer service

Time management

Attention to detail

Basic computer skills

Teamwork

Tools

Microsoft Outlook

CRM systems

Database systems

Job description

Grow With Us!

At Hilb Group, we recognize that our associates are our greatest asset. We promote a service-driven culture of high performance that encourages career and professional development. We are currently seeking a motivated and ambitious Medicare Administration Support Assistant to join our team. This temporary position will report to our agency located in Putnam, CT. Expected Timeframe is a minimum of September through March. The ideal candidate will be motivated to succeed, is well organized, able to prioritize, and able to work well with a team. This is an in-office position.

Responsibilities:

• Answer incoming phone calls in a professional, courteous, and helpful manner
• Schedule client appointments for the Medicare team using a shared Outlook calendar
• Coordinate, confirm, and update appointments to help ensure schedules remain accurate and organized
• Receive, review, and organize completed documents from clientsAccurately enter and update client and appointment information in the CRM system as needed
• Maintain organized digital records and documentation
• Communicate effectively with team members regarding scheduling, documentation, and data updates
• Provide general administrative support to the Medicare department as needed

Qualifications:

• Strong verbal communication and customer service skills
• Proficiency with Microsoft Outlook, including shared calendars
• High attention to detail and accuracy in data entry
• Ability to manage time and prioritize tasks effectively
• Basic computer skills and familiarity with database systems
• Previous administrative or office experience preferred
• Full-time availability during Medicare Open Enrollment is required; this may be a seasonal position with the opportunity to become permanent
• Experience in insurance, Medicare, healthcare, or a professional office setting is a plus, but not required

Benefits:

• Compensation: $22.00/hr.
• Company Paid Life Insurance, Long-Term and Short-Term Disability.
• Medical, Dental, Vision and FSA/HSA plans.
• 401(k) with company match.
• Additional voluntary benefits including Critical Illness, Accident Insurance, Hospital Indemnity and Supplemental Life Insurance, Legal and Identity Protection, and Pet benefits.
• Generous PTO.
• An awesome team of professionals!

The Hilb Group is an equal opportunity employer, and we actively support and comply with all applicable federal, state, and local laws prohibiting all forms of discrimination in employment. Additionally, we have a zero-tolerance policy for all forms of harassment in violation of federal, state, and local laws.