Medical Virtual Assistant (HIPAA-compliant)

Gentask Virtual Assistance Services; Brooklyn Park (MN); Remote; USD 27,552 - 41,328; Part time

Job summary

A growing healthcare practice is looking for a proactive Medical Virtual Assistant to provide support in patient communication, scheduling, and digital marketing. Ideal candidates will be fluent in English and tech-savvy, able to engage patients effectively through various digital platforms.

Qualifications

• Experience with HIPAA-compliant practices preferred.
• Background in wellness coaching or healthcare is a plus.

Responsibilities

• Follow up with patients after bookings.
• Provide support via phone (Spruce or RingCentral).
• Coordinate calendar availability.
• Create and manage email marketing campaigns.
• Design social media engagement.

Skills

Fluent spoken English

Patient communication

Tech-savvy

Detail-oriented

Self-motivated

Tools

Practice Better

Spruce

RingCentral

Flodesk

Canva

Job description

Medical Virtual Assistant (HIPAA-compliant)

About the job Medical Virtual Assistant (HIPAA-compliant)

Job Title: Medical Virtual Assistant (Part-Time, EST Hours)
Location: Remote (Must be available MondayFriday, 10 AM 2 PM EST)
Industry: Healthcare / Wellness Coaching
Job Type: Part-Time

About the Role:

Were looking for a proactive and highly organized Medical Virtual Assistant to support a growing wellness-focused healthcare practice. The ideal candidate is fluent in English, experienced in patient communication, and tech-savvy with digital tools commonly used in modern healthcare and wellness coaching.

Key Responsibilities:

Follow up with patients after bookings

Provide timely and professional support via phone (Spruce or RingCentral)

Scheduling & EMR Management

Coordinate calendar availability (must be online 10 AM 2 PM EST)

Email Marketing

Create and manage email sequences

Design and send campaigns using Flodesk

Social Media Support

Design engaging graphics with Canva

Schedule and post content to Instagram

Respond to messages and comments to boost engagement

Required Experience & Tools:

Fluent spoken English (for real-time communication)

Experience with Practice Better (EMR platform)

Proficient with Spruce or RingCentral

Skilled in Flodesk (email automation)

Instagram content management and engagement

Preferred Qualifications:

HIPAA-compliant work practices

Background in wellness coaching or healthcare

Tech-savvy, detail-oriented, and self-motivated

Schedule:

Part-Time: MondayFriday, 10 AM 2 PM EST

Potential for additional hours as the role grows

To Apply:

Please submit your resume and a portfolio of relevant experience and availability.

Apply here: https://forms.gle/VBxSkdprK8PoxR3h9