Medical Support Assistant (Advanced) -Patient Align Care Team

US-Department-of-Veterans-Affair; Yuba City (CA); On-site; USD 44,000 - 60,000; Full time

Job summary

U.S. Department of Veterans Affairs is seeking a Medical Support Assistant to provide clerical and administrative support across multiple clinical departments. The role includes on-the-job training for new staff and handling inquiries about appointments both by phone and in person.

Applicants may be referred before all education/licensure requirements are met. The position emphasizes advanced knowledge of healthcare processes, interdisciplinary coordination, and effective communication with

Qualifications

• GS-6 level requires high school diploma or equivalent; English proficiency is required.
• Knowledge of scheduling, patient flow, and care coordination in a clinical setting.
• Ability to communicate with patients and a wide range of healthcare staff.
• Familiarity with medical terminology and health system processes.
• Ability to set priorities, meet deadlines, and maintain records and reports.

Responsibilities

• Provides clerical and administrative support for multiple Clinical Departments.
• Gives information via telephone and in person to public, staff, and military personnel.
• Trains new employees on established procedures and practices.
• Assists with scheduling across interdisciplinary care delivery and patient portals.
• Complies with policies and regulations related to patient flow and access to care.

Skills

Advanced healthcare process knowledge

Interdisciplinary coordination

Medical terminology

Communication with clinicians

Prioritization and organization

Report writing and data presentation

Education

High school diploma or GED

State/provincial education proficiency certificate

Job description

Advanced Medical Support Assistant and provides clerical and administrative support for multiple Clinical Departments. Gives on-the-job training to new employees in accordance with established procedures and practices. Provides information via telephone and in person to the general public, members of the professional staff, civilian, and military personnel in response to inquiries regarding appointments.

Applicants pending the completion of educational or certification/licensure requirements may be referred and tentatively selected but may not be hired until all requirements are met.

Basic Requirements

• a. Citizenship: Be a citizen of the United States (U.S.). Non-citizens may be appointed when it is not possible to recruit qualified citizens according to 38 U.S.C. § 7407(a).
• b. English Language Proficiency: Candidates must be proficient in spoken and written English in accordance with 38 U.S.C. § 7403(f).
• c. Experience: None.
• d. Education: High school diploma, General Education Development equivalency certificate, or proficiency certificate from a State or territorial-level Board or Department of Education.
• e. Licensure/Certification/Registration: None.

Grade Determinations

GS-6 Medical Support Assistant (Advance)

1. (1) Experience. One year of creditable experience equivalent to the next lower grade.
2. (2) Knowledge, Skills, and Abilities (KSAs). In addition to the experience above, the candidate must demonstrate the following KSAs:
   • (a) Advanced knowledge of the technical health care process (including, but not limited to, scheduling across interdisciplinary coordinated care delivery and/or care in the community models and patient health care portals) as it relates to access to care.
   • (b) Advanced knowledge of policies and procedures associated with interdisciplinary coordinated care delivery and/or care in the community operational activities that affect patient flow, and patient support care administrative functions to include, but not limited to appointment cycles, outside patient referrals, follow-up care, overbooking, provider availability, etc.
   • (c) Advanced knowledge of medical terminology due to the technical nature of language utilized by clinicians.
   • (d) Ability to collaborate and communicate with a wide range of medical clinicians across multiple disciplines (e.g., medical doctors, nurse practitioners, physician assistants, psychologists, psychiatrists, social workers, clinical pharmacists, and nursing staff) to accomplish team goal setting to ensure medical care to patients is met.
   • (e) Ability to independently set priorities and organize work to meet deadlines, ensuring compliance with established processes, policies, and regulations.
   • (f) Ability to communicate tactfully and effectively, electronically, by phone, in person, and in writing, with internal and external customers. This may include preparing reports in various formats and presenting data to various organizational levels, as well as resolving patient concerns.

May qualify based on being covered by the Grandfathering Provision as described in the VA Qualification Standard for this occupation (only applicable to current VHA employees who are in this occupation and meet the criteria).

Reference: For more information on this qualification standard, please visit https://www.va.gov/ohrm/QualificationStandards/.

Physical Requirements

Physical Requirements. See VA Directive and Handbook 5019, Employee Occupational Health Service for requirements.