Medical Support Assistant (Advanced)

US-Department-of-Veterans-Affair; Greenfield (MA); On-site; USD 42,000 - 70,000; Full time

Job summary

The VA Central Western Massachusetts Healthcare System is hiring Medical Support Assistant (Advanced) (GS-06) in a full-time capacity across multiple campuses, with day, evening, and weekend shifts as needed.

This role coordinates with the patient care team to manage clinic schedules, outpatient communications, and care coordination across disciplines, using MyHealthyVet and the VA electronic records to ensure readiness and accurate documentation.

Qualifications

• High school diploma, GED, or proficiency certificate.
• U.S. citizenship required.
• English language proficiency required.

Responsibilities

• Coordinate clinic appointment availability and adjust schedules to support clinics.
• Communicate with the patient care team and patients to manage follow-up actions.
• Enter information into the electronic health record and verify readiness for patient visits.
• Monitor patient flow and assist with care coordination across disciplines.

Skills

Interdisciplinary coordination

Electronic health records

Patient communication

Prioritization

Education

High school diploma or GED

Tools

MyHealthyVet

Job description

The Medical Support Assistant (Advanced) positions are in multiple service lines at the VA Central Western Massachusetts Healthcare System, located on multiple campuses. These position are full-time. Most shifts are scheduled during the day but some shifts could be evenings, nights, and include weekends/holidays and may work tours other than their regular scheduled tour to cover shortages or high patient volume. Shift changes will be considered based on patient and facility needs.

This open & continuous announcement (OCA) establishes a standing register of eligible applicants, which closes on 12/16/2026. The initial cut‑off date for referral of eligible applications will be on or about September 17, 2026 with subsequent reviews every other week as additional vacancies occur, or on an as‑needed basis, until positions are filled. Please see the “What To Expect Next” area of the announcement which provides additional information on the referral process for this type of announcement.

Applicants pending the completion of educational or certification/licensure requirements may be referred and tentatively selected but may not be hired until all requirements are met.

Basic Requirements

• Citizenship: Be a citizen of the United States (U.S.). Non-citizens may be appointed when it is not possible to recruit qualified citizens according to 38 U.S.C. § 7407(a).
• English Language Proficiency: Candidates must be proficient in spoken and written English in accordance with 38 U.S.C. § 7403(f).
• Experience: None.
• Education: High school diploma, General Education Development equivalency certificate, or proficiency certificate from a State or territorial-level Board or Department of Education.
• Licensure/Certification/Registration: None.

May qualify based on being covered by the Grandfathering Provision as described in the VA Qualification Standard for this occupation (only applicable to current VHA employees who are in this occupation and meet the criteria).

Grade Determinations

Medical Support Assistant (Advanced), GS-06.

1. Experience: One year of creditable experience at or equivalent to the next lower grade (GS-05).
2. Knowledge, Skills, and Abilities (KSAs): In addition to the experience above, the candidate must demonstrate the following KSAs:
   • Advanced knowledge of the technical health care process (including, but not limited to, scheduling across interdisciplinary coordinated care delivery and/or care in the community models and patient health care portals) as it relates to access to care.
   • Advanced knowledge of policies and procedures associated with interdisciplinary coordinated care delivery and/or care in the community operational activities that affect patient flow, and patient support care administrative functions to include, but not limited to appointment cycles, outside patient referrals, follow‑up care, overbooking, provider availability, etc.
   • Advanced knowledge of medical terminology due to the technical nature of language utilized by clinicians.
   • Ability to collaborate and communicate with a wide range of medical clinicians across multiple disciplines (e.g., medical doctors, nurse practitioners, physician assistants, psychologists, psychiatrists, social workers, clinical pharmacists, and nursing staff) to accomplish team goal setting to ensure medical care to patients is met.
   • Ability to independently set priorities and organize work to meet deadlines, ensuring compliance with established processes, policies, and regulations.
   • Ability to communicate tactfully and effectively, electronically, by phone, in person, and in writing, with internal and external customers. This may include preparing reports in various formats and presenting data to various organizational levels, as well as resolving patient concerns.

Assignment

For all assignments above the FPL, the higher‑level duties must be of significant cope, administrative independence, complexity, and range of variety as described in this standard at the specified grade level and be performed by the incumbent at least 25% of the time. At the advanced level, the Medical Support Assistant (Advanced) (AMSA) performs difficult and responsible specialized and expert administrative patient support while working collaboratively in an interdisciplinary coordinated care delivery model. Work involves specialized administrative judgment and the flexible use of a wide range of clinical flow processes relating to access to care across multiple clinics, specialties, and/or care in the community resources. Recommend changes to existing clinic procedures based on current administrative guidelines. Expertise in utilizing numerous advanced patient systems in support of multiple clinics involved in an interdisciplinary coordinated care delivery model.

Coordinates with the patient care team to review clinic appointment availability (utilization) to ensure that clinic schedules are closely monitored to effectively support the needs of the clinics, and makes adjustments as necessary. MSAs at this level develop and/or maintain effective and efficient communication with the patient, interdisciplinary coordinated care delivery model teams, VA medical centers, and other agencies (e.g., assist with communications during the inpatient to outpatient discharge; communicate with non‑VA medical facilities; prepare correspondence to notify patients of normal lab results; manage a system for follow‑up care such as consults, tests, etc.).

Other assignments at this level include, but are not limited to: processes incoming patient secure messaging through MyHealthyVet and coordinates with care team as appropriate; participates in team huddles and team meetings to manage, plan, problem solve, and follow‑up with patient care by sharing information and collaborating with the interdisciplinary team; setting priorities and deadlines, adjusting the flow and sequencing of the work to meet team and patient needs; identifies incomplete encounters and communicates findings to providers; as needed; assists the team to reinforce the plan of care and self‑help solutions; enters appropriate information into the electronic record; monitors pre‑appointment information and/or requirements to assure readiness for patient visit/procedure; manages patient systems to verify and validate accuracy and resolve issues; evaluates patient information and clinic schedule lists to determine whether the patient requires an immediate appointment; informs team members about shared patients (i.e., those who receive their care at multiple VA centers or those who receive care in the community).

Reference

For more information on this qualification standard, please visit https://www.va.gov/ohrm/QualificationStandards/.

Physical Requirements

See VA Directive and Handbook 5019, Employee Occupational Health Service for requirements.