Medical Support Assistant

Aptive Resources; Dayton (OH); On-site; USD 21,752 - 30,981; Full time

Job summary

A healthcare services provider is seeking a Medical Support Assistant (MSA) to provide administrative and clerical support at the Dayton VA Medical Center. The MSA will coordinate patient care, manage appointments, and maintain accurate patient records while ensuring compliance with healthcare regulations. Candidates should have a high school diploma and 1-3 years of experience in administrative or healthcare roles. Strong communication and customer service skills are essential for this full-time position.

Qualifications

• 1–3 years of administrative, clerical, or healthcare support experience.
• Ability to work in a fast-paced healthcare environment.

Responsibilities

• Schedule, cancel, and reschedule patient appointments using VA systems.
• Coordinate patient care activities and communicate with clinical teams.
• Maintain accurate patient records and update electronic health systems.

Skills

Customer service

Communication skills

Scheduling systems

Office software (Microsoft Office)

Education

High school diploma or equivalent

Job description

Medical Support Assistant (MSA) – Job Description

Location: Dayton VA Medical Center, Dayton, OH

Compensation: $19.14/hr plus 5.09 for Health and Wellness

Hours: Monday-Friday 8am-4:30pm

Contract: VA NCO 10 – Medical Support Services

Position Type: Full-Time (Contract)

Position Overview

The Medical Support Assistant (MSA) provides administrative and clerical support services to clinical staff and Veterans at the Dayton VA Medical Center. This role supports patient care coordination, scheduling, and medical administrative functions in accordance with VA policies and procedures.

This position falls under clerical medical support services including office/ward clerks, admissions, and healthcare program support.

Primary Responsibilities

• Schedule, cancel, and reschedule patient appointments using VA systems
• Coordinate patient care activities and communicate with clinical teams
• Greet and assist Veterans, families, and visitors in a professional manner
• Maintain accurate patient records and update electronic health systems
• Perform eligibility verification and patient check-in/check-out procedures
• Manage inbound/outbound calls and provide customer service support
• Ensure compliance with HIPAA, Privacy Act, and VA security requirements
• Process consults, referrals, and administrative documentation
• Support clinic workflow, patient flow, and administrative operations
• Perform general office duties (filing, scanning, data entry, correspondence)

Minimum Qualifications

• High school diploma or equivalent
• 1–3 years of administrative, clerical, or healthcare support experience
• Strong customer service and communication skills
• Experience with scheduling systems and office software (e.g., Microsoft Office)
• Ability to work in a fast-paced healthcare environment

EEO Statement

Aptive is an equal opportunity employer. We consider all qualified applicants for employment without regard to race, color, national origin, religion, creed, sex, sexual orientation, gender identity, marital status, parental status, veteran status, age, disability, or any other protected class. Veterans, members of the Reserve and National Guard, and transitioning active‑duty service members are highly encouraged to apply.