Medical Staff Services Coordinator

Software Guidance & Assistance, Inc. (SGA, Inc.); San Francisco (CA); On-site; USD 55,000 - 83,000; Part time

Job summary

Software Guidance & Assistance, Inc. (SGA) seeks a Medical Staff Services Coordinator for a contract assignment in San Francisco, CA.

The role provides administrative and operational support to the Medical Staff Office, focusing on credentialing, privileging, records, and committee coordination. You will coordinate calendars, prepare meeting materials, maintain records, assist with credentialing verifications, and serve as a liaison among medical staff and hospital leadership.

Qualifications

• Bachelor's degree in a related field or equivalent experience.
• Experience providing administrative support in healthcare or a similarly complex organization.
• Ability to work independently, manage multiple priorities, and meet demanding timelines.
• Strong organizational, analytical, problem‑solving, and project coordination skills.
• Excellent written and verbal communication with confidentiality and discretion.

Responsibilities

• Coordinate calendars, meetings, invitations, agendas, materials, and follow‑up activities for Medical Staff Office committees and leadership.
• Prepare, organize, and distribute meeting materials; record, finalize, and distribute meeting minutes and action items.
• Maintain accurate medical staff records, credentialing and privileging information, committee records, databases, spreadsheets, and other information resources.
• Support processing of medical staff applications and verification of physician licensure, certifications, and related documentation.
• Draft, proofread, and distribute correspondence, reports, presentations, and other communications for medical staff and leadership.
• Monitor and respond to Medical Staff Office emails and requests; track deadlines, follow‑up items, and time‑sensitive activities.
• Prepare routine reports and data summaries; collect and organize information to support Medical Staff Office operations and leadership decision‑making.
• Coordinate small to mid‑level projects and special initiatives, including timelines, deliverables, meetings, status updates, and related documentation.
• Serve as a liaison among medical staff, hospital departments, leadership, and other contacts to support continuity of medical staff activities.
• Assist with special projects related to credentialing, privileging, policies and procedures, compliance, and department operations.
• Manage competing priorities, respond to time‑sensitive requests, and use sound judgment to elevate issues when appropriate.
• Perform other duties and projects as assigned.

Skills

Administrative support

Healthcare experience

Multitasking

Organizational skills

Communication skills

Confidentiality

Education

Bachelor's degree in related field

Tools

APeX EMR

Job description

Software Guidance & Assistance, Inc., (SGA), is searching for a Medical Staff Services Coordinator for a Contract assignment with one of our premier Healthcare clients in San Francisco, CA.

Responsibilities

The Medical Staff Services Coordinator provides administrative and operational support for the Medical Staff Office, including committee coordination, credentialing and privileging support, records and data management, correspondence, and special projects. The position supports day-to-day medical staff activities, maintains accurate records and reports, coordinates meetings and deadlines, and serves as a liaison with providers, hospital departments, and leadership. The role requires strong organization, judgment, confidentiality, and the ability to manage multiple priorities in a fast-paced healthcare environment.

• Coordinate calendars, meetings, invitations, agendas, materials, and follow‑up activities for Medical Staff Office committees and leadership.
• Prepare, organize, and distribute meeting materials; record, finalize, and distribute meeting minutes and action items.
• Maintain accurate medical staff records, credentialing and privileging information, committee records, databases, spreadsheets, and other information resources.
• Support processing of medical staff applications and verification of physician licensure, certifications, and related documentation.
• Draft, proofread, and distribute correspondence, reports, presentations, and other communications for medical staff and leadership.
• Monitor and respond to Medical Staff Office emails and requests; track deadlines, follow‑up items, and time‑sensitive activities.
• Prepare routine reports and data summaries; collect and organize information to support Medical Staff Office operations and leadership decision‑making.
• Coordinate small to mid‑level projects and special initiatives, including timelines, deliverables, meetings, status updates, and related documentation.
• Serve as a liaison among medical staff, hospital departments, leadership, and other contacts to support continuity of medical staff activities.
• Assist with special projects related to credentialing, privileging, policies and procedures, compliance, and department operations.
• Manage competing priorities, respond to time‑sensitive requests, and use sound judgment to elevate issues when appropriate.
• Perform other duties and projects as assigned.

Required Skills

• Bachelor's degree in a related field or equivalent experience/training.
• Experience providing administrative support in a healthcare, medical staff, academic, or similarly complex organization.
• Ability to work independently, manage multiple priorities, and meet demanding timelines.
• Strong organizational, analytical, problem‑solving, and project coordination skills.
• Excellent written and verbal communication skills with strong interpersonal and customer service skills. Ability to maintain confidentiality, use discretion, and handle sensitive information appropriately

Preferred Qualifications

• Experience supporting medical staff services, credentialing, committee administration, or healthcare operations.
• Familiarity with APeX EMR and related medical staff, credentialing, or quality/risk management systems.
• Experience with data management, reporting, spreadsheets, and small to mid‑level project management.

SGA is a technology and resource solutions provider driven to stand out. We are a women‑owned business. Our mission: to solve big IT problems with a more personal, boutique approach. Each year, we match consultants like you to more than 1,000 engagements. When we say let's work better together, we mean it. You'll join a diverse team built on these core values: customer service, employee development, and quality and integrity in everything we do. Be yourself, love what you do and find your passion at work. Please find us at https://sgainc.com/ .

SGA is an Equal Opportunity Employer and does not discriminate on the basis of Race, Color, Sex, Sexual Orientation, Gender Identity, Religion, National Origin, Disability, Veteran Status, Age, Marital Status, Pregnancy, Genetic Information, or Other Legally Protected Status. We are committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, and our services, programs, and activities. Please visit our company EEO page to request an accommodation or assistance regarding our policy.