Medical Staff Operations Coordinator: Scheduler & Exec Support

HopeHealth, Inc.; Providence (RI); On-site; USD 34,000 - 55,000; Full time

Job summary

HopeHealth, Inc. in Providence, RI is seeking a Medical Staff Operations Coordinator to manage scheduling for the medical staff across palliative care and hospice services.

The role supports Medical Staff leadership with meetings, documentation, and cross-site coordination of calendars and workflows. Candidates will bring strong data skills, familiarity with electronic health records, and experience navigating scheduling platforms to optimize coverage and care continuity.

Qualifications

• Bachelor’s degree or equivalent in healthcare administration or related field.
• Experience with staff scheduling.
• Experience in healthcare operations or administrative coordination.
• Proficiency with scheduling platforms, databases, and Microsoft Office.
• Ability to manage complex calendars and priorities.

Responsibilities

• Coordinate and manage scheduling for medical staff across multiple sites.
• Provide executive and administrative support to Medical Staff leadership.
• Prepare meeting agendas and materials; document discussions and follow-up actions.
• Track action items and ensure accountability across initiatives.
• Support learner scheduling and educational activities; coordinate calendars and access to pertinent systems.
• Apply project management to rolling out new operational initiatives.
• Support data analysis to optimize staffing and operational efficiency.

Skills

Staff scheduling

Data analysis

EHR navigation

Project management

Communication skills

Education

Bachelor’s degree or equivalent in healthcare administration

Tools

Shiftboard

Microsoft Office

SharePoint

EHR systems

Job description

HopeHealth, Inc. in Providence, RI is seeking a Medical Staff Operations Coordinator to manage scheduling for the medical staff across palliative care and hospice services.

The role supports Medical Staff leadership with meetings, documentation, and cross-site coordination of calendars and workflows. Candidates will bring strong data skills, familiarity with electronic health records, and experience navigating scheduling platforms to optimize coverage and care continuity.