Medical Staff Coordinator

Ardent Health Services; Tulsa, Northern (OK, KY); On-site; USD 42,000 - 54,000; Full time

Job summary

Ardent Health Services in Tulsa, OK is seeking a Day Shift, full-time Medical Staff Coordinator. You will coordinate medical staff activities, handle credentialing tasks, and maintain documentation to support physicians and hospital operations.

You'll work with Hillcrest Medical Center and related teams to ensure compliance with policies and regulations, while providing courteous, efficient administrative support to improve patient care and team workflows.

Qualifications

• Knowledge of credentialing activities per policies and procedures.
• Working knowledge of MS Bylaws, Rules, and Procedures for appointment manuals.
• Knowledge of JCAHO/HSFA/DNV and other regulatory standards.
• Knowledge and proficiency in medical staff software system.

Responsibilities

• Coordinate medical staff activities and perform delegated executive duties.
• Keep up to date with state, local, and national policies and credentials.
• Educate and liaison with outside review organizations, hospital personnel, nursing services, and physicians.
• Maintain documentation for analysis, data retrieval, and troubleshooting of systems and databases.
• Assist with all other duties assigned.

Skills

Credentialing knowledge

Regulatory standards

Medical staff software

Administrative coordination

Education

High school diploma or equivalent

Tools

MS Bylaws Knowledge

Job description

Join our team as a day shift, full-time, Medical Staff Coordinator in Tulsa, OK.

Why Join Us?

Thrive in a People-First Environment and Make Healthcare Better

• Thrive: We empower our team with career growth opportunities, tuition assistance, and resources that support your wellness, education, and financial well-being.

• People-First: We prioritize your well-being with paid time off, comprehensive health benefits, and a supportive, inclusive culture where you are valued and cared for.

• Make Healthcare Better: We use advanced technology to support our team and enhance patient care.

Get to Know Your Team:

• Hillcrest Medical Center is a 656-bed hospital that includes The Alexander Burn Center, The Peggy V. Helmerich Women’s Health Center, Kaiser Rehabilitation Center, the latest technology for the treatment of cancer, and the Oklahoma Heart Institute.

• The Medical Staff Coordinator is a professional administrative assistant who coordinates medical staff activities, performs secretarial and delegated executive duties.
• Will keep up to date with the latest state, local, and national policies, and credentials.
• Works cooperatively with outside review organizations, hospital personnel, nursing services, ancillary services, and physicians in a friendly, courteous, and efficient manner in order to educate all parties regarding credentialing and the Medical Staff organization requirements as outlined in the Medical Staff Bylaws.
• Acts as a liaison with assisting providers as needed. Maintains adequate documentation for analysis, data retrieval, and troubleshooting of systems and databases.
• Assists with all other duties assigned.

Job Requirements:

• High school diploma or equivalent
• One to two years of on-the-job experience in a healthcare setting.
• Knowledge and skills in the performance of all types of credentialing activities consistent with HHS Credentialing Policies and Procedures.
• Working knowledge of the MS Bylaws, Rules, and Procedures for appointment manuals.
• Knowledge of JCAHO/HSFA/DNV other regulatory standards.
• Knowledge and proficiency in medical staff software system.

Preferred Job Requirements:

• Administrative experience.