Medical Spa Front Desk Coordinator

Lifetime Family Medicine LLC; Gainesville (VA); On-site; USD 21,000 - 30,000; Part time

Benefits offered by this job

401(k)

Employee discounts

Training & development

Job summary

Lifetime Family Medicine LLC in Gainesville, VA is seeking a friendly Part-Time Medical Spa Receptionist to be the welcoming face of our practice. In a fast-paced, client-focused environment, you will greet patients, schedule medical spa services, answer calls, process payments, and maintain HIPAA-compliant records.

This role blends patient care with aesthetics, requiring strong customer service, scheduling proficiency, and a polished professional presence.

Qualifications

• Prior experience in a medical office or spa setting preferred.
• Excellent customer service and communication skills.
• Proficiency with scheduling software and EHR systems.
• Knowledge of HIPAA regulations and patient confidentiality.

Responsibilities

• Greet and check in patients and spa clients with a warm, professional demeanor.
• Schedule and confirm appointments for medical spa services and provider consultations.
• Answer incoming calls, respond to inquiries, and manage front desk communications.
• Process payments, manage patient accounts, and handle billing transactions.
• Maintain accurate patient records and ensure HIPAA compliance.
• Coordinate with clinical staff to ensure smooth patient flow and scheduling.
• Promote spa services, packages, and retail products to clients.

Skills

Customer service

Interpersonal communication

Organizational skills

Multitasking

Attention to detail

HIPAA knowledge

Tools

Scheduling software

Electronic Health Records (EHR)

Job description

Lifetime Family Medicine LLC in Gainesville, VA is seeking a friendly Part-Time Medical Spa Receptionist to be the welcoming face of our practice. In a fast-paced, client-focused environment, you will greet patients, schedule medical spa services, answer calls, process payments, and maintain HIPAA-compliant records.

This role blends patient care with aesthetics, requiring strong customer service, scheduling proficiency, and a polished professional presence.