Medical Spa Receptionist Parttime

Lifetime Family Medicine LLC; Gainesville (VA); On-site; USD 21,000 - 30,000; Part time

Benefits offered by this job

401(k)

Employee discounts

Training & development

Job summary

Lifetime Family Medicine LLC in Gainesville, VA is seeking a friendly Part-Time Medical Spa Receptionist to be the welcoming face of our practice. In a fast-paced, client-focused environment, you will greet patients, schedule medical spa services, answer calls, process payments, and maintain HIPAA-compliant records.

This role blends patient care with aesthetics, requiring strong customer service, scheduling proficiency, and a polished professional presence.

Qualifications

• Prior experience in a medical office or spa setting preferred.
• Excellent customer service and communication skills.
• Proficiency with scheduling software and EHR systems.
• Knowledge of HIPAA regulations and patient confidentiality.

Responsibilities

• Greet and check in patients and spa clients with a warm, professional demeanor.
• Schedule and confirm appointments for medical spa services and provider consultations.
• Answer incoming calls, respond to inquiries, and manage front desk communications.
• Process payments, manage patient accounts, and handle billing transactions.
• Maintain accurate patient records and ensure HIPAA compliance.
• Coordinate with clinical staff to ensure smooth patient flow and scheduling.
• Promote spa services, packages, and retail products to clients.

Skills

Customer service

Interpersonal communication

Organizational skills

Multitasking

Attention to detail

HIPAA knowledge

Tools

Scheduling software

Electronic Health Records (EHR)

Job description

Benefits

• 401(k)
• Employee discounts
• Training & development

About the Role

Mind Body Wellness at Lifetime Family Medicine LLC in Gainesville, VA is looking for a friendly and polished Part-Time Medical Spa Receptionist to be the welcoming face of our practice. This is a fantastic opportunity to join a dynamic team where patient care and aesthetic wellness come together. If you thrive in a fast-paced, client-focused environment, we'd love to meet you!

Responsibilities

• Greet and check in patients and spa clients with a warm, professional demeanor
• Schedule and confirm appointments for medical spa services and provider consultations
• Answer incoming calls, respond to inquiries, and manage front desk communications
• Process payments, manage patient accounts, and handle billing transactions
• Maintain accurate patient records and ensure HIPAA compliance
• Coordinate with clinical staff to ensure smooth patient flow and scheduling
• Promote spa services, packages, and retail products to clients

Requirements

• Prior experience in a medical office, medical spa, or luxury spa/salon setting preferred
• Excellent customer service and interpersonal communication skills
• Proficiency with scheduling software and electronic health records (EHR) systems
• Strong organizational skills with attention to detail
• Knowledge of HIPAA regulations and patient confidentiality standards
• Ability to multitask and remain composed in a busy front desk environment
• Professional appearance and a passion for the aesthetics and wellness industry

About Us

Lifetime Family Medicine LLC is a trusted healthcare provider in Gainesville, VA, dedicated to delivering compassionate, comprehensive care that supports patients at every stage of life. Our medical spa services complement our family medicine practice, offering clients a seamless blend of health and aesthetic wellness. Our team is passionate, supportive, and committed to creating an environment where both patients and employees feel valued and cared for.