Medical Secretary/Scheduler: KY

Mayfield Brain & Spine; Crestview Hills (KY); On-site; USD 35,000 - 48,000; Full time

Job summary

Mayfield Brain & Spine is seeking a compassionate Medical Secretary/Scheduler to support patients and keep Neurosurgery providers moving forward. You will handle patient communication, scheduling, and administrative tasks in a fast-paced environment.

Key responsibilities include maintaining calendars, coordinating hospital admissions and surgeries, processing insurance authorizations, and ensuring timely documentation in the patient medical record.

Qualifications

• High School graduate
• Minimum 2 years of administrative/medical secretary experience preferred

Responsibilities

• Help develop and maintain a corporate culture that supports the mission and values of Mayfield Clinic.
• Act as a liaison between the physician and the patient by providing the patient with instruction from the physician, advising the physician of the patient's needs, and assuring that the physician is available to the patient whenever necessary, in person or by telephone.
• Maintain the physician’s calendar for both patient and administrative events. Handle all internal communications in an efficient, professional, and courteous manner.
• Document all patient interactions promptly and thoroughly into the patient’s medical record. Maintain the internal order and arrangement of the patient medical record, including a record of phone calls, changes in prescriptions, etc.
• Schedule and process hospital admission and surgery requests. Obtain insurance authorizations.
• Type or oversee the transcription of all dictation and correspondence, ensuring that all physician dictation is processed on time.

Skills

Neurosurgical knowledge

Customer service

Multitasking

Problem-solving

Empathy

Communication

Composure under pressure

Diplomacy

Teamwork

Computer proficiency

Education

High School diploma

2+ years administrative/medical secretary experience

Tools

Medical scheduling software

Electronic medical records (EMR)

Microsoft Office

Job description

At Mayfield Brain & Spine, we are looking for a compassionate, organized Medical Secretary/Scheduler who can support patients and keep our Neurosurgery providers moving forward. From patient communication and scheduling to surgical coordination and administrative support, this role keeps you at the center of it all. If you’re a problem-solver who thrives in a fast-paced environment and loves making a difference, we’d love to hear from you!

Education/Experience

• High School graduate


• Minimum 2 years of experience in an administrative assistant and/or medical secretary role preferred.

Skills

• Practical knowledge of neurosurgical procedures and medical office processes


• Demonstrates excellent customer service


• Ability to manage and prioritize multiple tasks in a fast-paced environment


• Strong problem-solving, problem prevention, and decision-making skills


• Ability to convey empathy


• Excellent oral and written communication skills


• Ability to maintain composure and restore calm in a stressful situation


• Uses good judgment and diplomacy when dealing with others


• Desire and ability to work in a team environment


• Computer proficient with ability to learn multiple software applications


• Ability to work with minimal supervision

Essential Functions

• Help develop and maintain a corporate culture that supports the mission and values of Mayfield Clinic.


• Act as a liaison between the physician and the patient by providing the patient with instruction from the physician, advising the physician of the patient's needs, and assuring that the physician is available to the patient whenever necessary, in person or by telephone.


• Maintain the physician’s calendar for both patient and administrative events. Handle all internal communications in an efficient, professional, and courteous manner.


• Document all patient interactions promptly and thoroughly into the patient’s medical record. Maintain the internal order and arrangement of the patient medical record, including a record of phone calls, changes in prescriptions, etc.


• Schedule and process hospital admission and surgery requests. Obtain insurance authorizations.


• Type or oversee the transcription of all dictation and correspondence, ensuring that all physician dictation is processed on time.