Medical Records Technician

TEKsystems; Blacksburg (VA); On-site; USD 19,000 - 27,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k)

Life Insurance

Short and long-term disability

Health Spending Account (HSA)

Job summary

TEKsystems is seeking an on-site Medical Records Clerk in Blacksburg, VA to organize and file patient information, prepare charts, and manage EMR records. The role requires strict confidentiality and adherence to privacy standards, supporting a compliant clinic environment. The position is contract-based and fully onsite.

The ideal candidate will efficiently scan, file, and release records, while coordinating with clinical staff and ensuring timely chart preparation for visits.

Qualifications

• Assist with organizing and filing patient information.
• Prepare charts for patient visits.
• Maintain confidentiality per HIPAA and privacy rules.
• Communicate effectively with staff regarding records.

Responsibilities

• Scan and attach all internal/external correspondence into patient records.
• Pull charts for scheduled appointments and ensure documentation is attached.
• Print, mail, fax patient chart information and document processes.
• Release medical records per state/federal regulations.
• Compile and maintain patient records for research or care improvement.
• Archive charts and retrieve from storage as needed.
• Submit requests for chart retrieval from storage.
• Monitor physician dictation in EMR and notify delays.
• Back-up front-office support as needed.

Skills

Organizational skills

File & records retrieval

Confidentiality

Communication skills

Tools

EMR system

Job description

Description

Under direct supervision, assists with organizing, sorting, and filing all incoming and outgoing patient information. Prepares charts for patient visits. Files, locates, retrieves and delivers medical records and/or electronic medical records as assigned. Supports and adheres to the US Oncology Compliance Program, to include the Code of Ethics and Business Standards. Demonstrates an understanding of patient confidentiality to protect the patient and clinic/corporation.

Essential Duties And Responsibilities

• Scan and attach all internal and external correspondence and electronic medical reports into patient's medical record chart according to filing system.
• Pulls charts for scheduled appointments in advance according to guidelines. Ensure that all appropriate documentation for the scheduled patient visit is attached to the patients chart.
• Prints, mails, and/or faxes patient chart information as requested and authorized. Documents all processes.
• Releases medical records information to persons or agencies according to State and Federal regulations.
• Compile and maintain patients' medical records to document condition and treatment and to provide data for research or cost control and care improvement efforts.
• Picks up out guides at designated locations and returns to Medical Records.
• Catalogue charts for storage and keeps electronic reports of those records.
• Submits request for chart retrieval from storage if needed to comply with a medical records request.
• Makes copies of dictated interval notes accordingly. Monitors physician dictation and makes sure it is completed in the EMR (electronic medical record) and alerts physicians who are behind.
• Keeps a record of new patients for weekly physicians OCM meetings
• Follows policies and procedures to contribute to the efficiency of the front office Provides back-up assistance as needed by front office staff.
• Sends out dictations to referring providers via manual faxing, right fax, or electronically Direct Message (direct message via EMR is required for MIPS.
• In Radiation department may convert dosimetry plans into a PDR of zip file when a patient transfers to another facility for treatment.
• Logs FMLA/Disability forms for provider completion. Will mail or fax forms and contact patient once completed.
• Sends outgoing faxes and distributes incoming faxes.
• Prepares correspondence, memos, forms and other typing as requested by supervisor.

Job Type & Location

This is a Contract position based out of Blacksburg, VA.

Pay And Benefits

The pay range for this position is $16.50 - $16.50/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Application Deadline

This position is anticipated to close on Nov 23, 2026.

Workplace Type

This is a fully onsite position in Blacksburg,VA.

Equal Opportunity Statement

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

San Francisco Fair Chance Ordinance

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI)

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.