Medical Office Assistant

Talentify; Fairfax (VA); On-site; USD 29,000 - 30,000; Full time

Benefits offered by this job

Medical, dental & vision

Time Off/Leave (PTO, Vacation or Sick)

Employee Assistance Program

Job summary

Talentify is seeking a Medical Office Assistant to manage patient check-in, verify insurance, and maintain accurate records. You will operate the multi-line phone system, scan documents into the EHR, and handle co-pays and cash payments with professionalism.

The role requires 1–2 years of medical office experience, strong customer service and organizational skills, and the ability to learn new software quickly.

Qualifications

• 1–2 years of recent medical office experience.
• Experience in healthcare and customer service.
• Proficient with basic computer functions and EHR systems.
• Ability to learn new software quickly.
• Excellent customer service, communication, and organization.
• Typing 40 wpm preferred.

Responsibilities

• Greet patients, check them in and verify insurance.
• Handle a multi-line phone system.
• Scan documents into the EHR.
• Schedule and manage appointments and reminders.
• Manage office supplies and maintain reception area.
• Process payments and collect co-pays.
• Maintain patient records and filing.

Skills

Customer service

Communication

Multitasking

Teamwork

Typing 40 wpm

Basic computer skills

Learn new software

Organizational skills

Tools

Electronic health record (EHR) system

Job description

About this job

Job Title: Medical Office Assistant

As a Medical Office Assistant, you will be responsible for managing the patient check-in process, updating and maintaining patient personal and insurance information, handling a multi-line phone system, managing medical records, and collecting co-pays and cash payments.

Responsibilities

• Perform opening and closing clinic duties.
• Greet patients, check them in for appointments, and verify their insurance.
• Scan documents into the electronic health record.
• Maintain the tidiness of the waiting area and reception counter throughout the day.
• Check schedules for added, canceled, and no-show appointments.
• Schedule follow-up appointments as needed.
• Respond to designated tasks in the electronic health record.
• Order clinic office supplies.
• Sell and track cosmetic products.
• Distribute mail.
• Prepare for next day scheduled appointments.
• 1-2 years of recent medical office experience.
• Experience in healthcare and customer service.
• Proficiency in basic computer functions.
• Ability to learn new software quickly.
• Excellent customer service, communication, and organizational skills.
• Ability to operate standard office equipment.
• Typing ability of a minimum of 40 wpm is preferred.
• Ability to multi-task and prioritize appropriately.
• Capability to work well both individually and as part of a team.

Additional Skills & Qualifications

• Ability to respond positively to constructive feedback and direction from supervisors.
• Professional appearance and manner at all times.
• Friendly, cheerful, tactful, and polite demeanor.
• Compassionate and caring in dealing with others.
• Ability to maintain confidentiality of information.

The work environment is a great office setting with team bonding activities and employee discounts. The working hours are Monday-Thursday from 7:45 AM to 4:00 PM, with a very rare extension to 4:30 PM, and Friday from 7:45 AM to 3:00 PM, with a 30-minute lunch break. The dress code requires wearing all black attire.

Job Type & Location

This is a Contract to Hire position based out of Fairfax, VA.

Pay and Benefits

The pay range for this position is $21.00 - $22.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Application Deadline

This position is anticipated to close on Nov 20, 2026.

Workplace Type

This is a fully onsite position in Fairfax,VA.

About Actalent

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.