Medical Records Specialist PRN

HCA Healthcare; Denton (TX); On-site; USD 25,000 - 34,000; Part time

Benefits offered by this job

Comprehensive benefits

Wellbeing support

Time away from work

Savings and retirement resources

Education support

Additional benefits

Job summary

Medical City Denton, part of HCA Healthcare, is hiring a Medical Records Specialist for a PRN role. You will support the HIM Director by handling HPF/MPF workflows, processing paper to electronic records, and ensuring accurate record retrieval and retention across departments.

Responsibilities include scanning, indexing, and quality control, plus assisting with birth certificate processes and patient information collection from families. Shifts vary, with on-site duties at our Denton facility.

Qualifications

• Hospital or medical office experience is preferred.
• Strong attention to detail is required to manage records and scanning workflows.
• Effective communication with care teams and families is essential.

Responsibilities

• Retrieve discharged records and reconcile them to ensure all are accounted for.
• Facilitate retrieval/printing of records from storage and manage archival/retention of documents.
• Assist with physician suspension processes as needed and notify relevant parties.
• Prepare records for scanning and ensure proper indexing of documents.
• Scan medical record documents and perform quality control validation on scanned records.
• Complete required certifications and continuing education as mandated by state law.
• Interact with parents to collect birth information and guide form completion.
• Assist with Acknowledgment of Paternity processes when required.
• Review records to obtain birth information as needed.

Skills

Hospital/medical office experience

Attention to detail

Communication skills

Education

High school diploma or GED

Job description

Schedule: This is a PRN role, shifts may vary.

Do you have the career opportunities as a Medical Records Specialist PRN you want with your current employer? We have an exciting opportunity for you to join Medical City Denton which is part of the nation's leading provider of healthcare services, HCA Healthcare.

Job Summary and Qualifications

As a Medical Records Specialist, you would be responsible for assisting the HIM Director by routinely performing duties in support of the management of the Horizon Patient Folder (HPF)/McKesson Patient Folder (MPF) workflow queues, working applicable worklists within 3M 360 Encompass, the resolution of unbilled accounts, and the processing of physician suspensions. In addition, you will serve as the primary point of contact when the HIM Director and/or HIM Coordinator is unavailable.

In this role you will:

• Retrieves discharged medical records from various departments in the hospital and reconciles them to ensure that all records are accounted for.




• Facilitates the retrieval and printing of medical records from storage, as well as the storage, archival and record retention of documents and/or other Alternate Media that cannot be scanned into HPF/MPF (e.g., fetal monitor strips).




• May assist with the physician suspension process by evaluating if a physician should be put on suspension, creating the list of recommended suspensions for approval, sending out notice letters, making reminder calls, etc.




• Prepares medical records and loose documents for scanning.




• Scans medical record documents.




• Indexes medical record documentation.




• Performs a paper document to PC screen quality control validation to ensure that all documents associated with each record have been scanned.




• Completes any certification program and continuing education that may be required by state law to accurately perform the duties of the birth certificate clerk completion and works under the guidelines and process as defined by the state.




• Interacts with the parents to collect and document the birth information, delivering the appropriate forms to them and providing guidance in the completion of the forms.




• Works with the parents to complete the Acknowledgment of Paternity form, which can require patience, diplomacy, and sensitivity if there is conflict regarding parental responsibility.




• Reviews patient medical records and other resources, as needed, to obtain required birth information.

What qualifications you will need:

• High school diploma or GED preferred




• Hospital or medical office experience preferred, but not required. Previous experience in the handling of patient health information, medical records document imaging and/or medical records is strongly preferred.




• Completing a certification program from the state(s) may be required for birth certificate processing, training and course fees will be provided.

Benefits

Medical City Denton, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:

• Comprehensive benefits for medical, prescription drug, dental, vision, behavioral health and telemedicine services




• Wellbeing support, including free counseling and referral services




• Time away from work programs for paid time off, paid family leave, long- and short-term disability coverage and leaves of absence




• Savings and retirement resources, including a 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service), Employee Stock Purchase Plan, flexible spending accounts, preferred banking partnerships, retirement readiness tools, rollover support and financial wellbeing counseling




• Education support through tuition assistance, student loan assistance, certification support, dependent scholarships and a partnership with Galen College of Nursing




• Additional benefits for fertility and family building, adoption assistance, life insurance, supplemental health protection plans, auto and home insurance, legal counseling, identity theft protection and consumer discounts

Learn more about Employee Benefits (https://careers.hcahealthcare.com/pages/employee-benefits-and-rewards)

Note: Eligibility for benefits may vary by location.

HCA Healthcare has been recognized as one of the World’s Most Ethical Companies® by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.

"Bricks and mortar do not make a hospital. People do."- Dr. Thomas Frist, Sr.

HCA Healthcare Co-Founder

We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.