Medical Records Specialist PRN

HCA Healthcare, Inc.; Austin (TX); On-site; USD 25,000 - 33,000; Full time

Benefits offered by this job

Comprehensive benefits

Wellbeing support

Paid time off

Job summary

Heart Hospital of Austin is seeking a PRN Medical Records Specialist to support the HIM Director with HPF/MPF workflows, scanning, indexing, and record reconciliation. The role also serves as the primary contact when the HIM Director or Coordinator is unavailable.

The position requires a high school diploma or GED; hospital records experience is preferred, and state birth certificate processing training may be provided.

Qualifications

• Hospital records management experience preferred
• Experience handling patient health information and medical records imaging preferred
• Certification program for birth certificate processing may be required

Responsibilities

• Retrieves discharged medical records and reconciles them.
• Facilitates retrieval, printing, storage, and archiving of records.
• Assist with physician suspension process by evaluating suspensions and sending notices.
• Prepares records for scanning.
• Scans medical record documents.
• Indexes medical records documentation.
• Performs QA validation that all documents are scanned.
• Completes required state certifications/CE training as applicable.
• Interacts with parents to collect birth information and guide form completion.
• Assists with Acknowledgment of Paternity form.
• Reviews records to obtain birth information.

Skills

Medical records management

Hospital workflow coordination

Data entry

Education

High school diploma or GED

Birth certificate processing certification (state)

Tools

HPF/MPF workflow

3M 360 Encompass

Job description

Last year our HCA Healthcare colleagues invested over 156,000 hours volunteering in our communities. As a Medical Records Specialist PRN with Heart Hospital of Austin you can be a part of an organization that is devoted to giving back!

Job Summary and Qualifications

As a Medical Records Specialist, you would be responsible for assisting the HIM Director by routinely performing duties in support of the management of the Horizon Patient Folder (HPF)/McKesson Patient Folder (MPF) workflow queues, working applicable worklists within 3M 360 Encompass, the resolution of unbilled accounts, and the processing of physician suspensions. In addition, you will serve as the primary point of contact when the HIM Director and/or HIM Coordinator is unavailable.

In this role you will:

• Retrieves discharged medical records from various departments in the hospital and reconciles them to ensure that all records are accounted for.
• Facilitates the retrieval and printing of medical records from storage, as well as the storage, archival and record retention of documents and/or other Alternate Media that cannot be scanned into HPF/MPF (e.g., fetal monitor strips).
• May assist with the physician suspension process by evaluating if a physician should be put on suspension, creating the list of recommended suspensions for approval, sending out notice letters, making reminder calls, etc.
• Prepares medical records and loose documents for scanning.
• Scans medical record documents.
• Indexes medical record documentation.
• Performs a paper document to PC screen quality control validation to ensure that all documents associated with each record have been scanned.
• Completes any certification program and continuing education that may be required by state law to accurately perform the duties of the birth certificate clerk completion and works under the guidelines and process as defined by the state.
• Interacts with the parents to collect and document the birth information, delivering the appropriate forms to them and providing guidance in the completion of the forms.
• Works with the parents to complete the Acknowledgment of Paternity form, which can require patience, diplomacy, and sensitivity if there is conflict regarding parental responsibility.
• Reviews patient medical records and other resources, as needed, to obtain required birth information.

What qualifications you will need:

• High school diploma or GED preferred
• Hospital or medical office experience preferred, but not required. Previous experience in the handling of patient health information, medical records document imaging and/or medical records is strongly preferred.
• Completing a certification program from the state(s) may be required for birth certificate processing, training and course fees will be provided.

Benefits

Heart Hospital of Austin, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:

• Comprehensive benefits for medical, prescription drug, dental, vision, behavioral health and telemedicine services
• Wellbeing support, including free counseling and referral services
• Time away from work programs for paid time off, paid family leave, long- and short-term disability coverage and leaves of absence
• Savings and retirement resources, including a 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service), Employee Stock Purchase Plan, flexible spending accounts, preferred banking partnerships, retirement readiness tools, rollover support and financial wellbeing counseling
• Education support through tuition assistance, student loan assistance, certification support, dependent scholarships and a partnership with Galen College of Nursing
• Additional benefits for fertility and family building, adoption assistance, life insurance, supplemental health protection plans, auto and home insurance, legal counseling, identity theft protection and consumer discounts

Learn more about Employee Benefits (https://careers.hcahealthcare.com/pages/employee-benefits-and-rewards)

Note: Eligibility for benefits may vary by location.

We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.