Medical Records Specialist

Wesley Medical Center; Wichita (KS); On-site; USD 25,000 - 36,000; Full time

Benefits offered by this job

Comprehensive benefits

Wellbeing support

Paid time off and disability coverage

Tuition assistance and education

Job summary

Wesley Medical Center, part of HCA Healthcare, seeks a Medical Records Specialist to support HIM operations, including HPF/MPF workflows, scanning, and birth certificate processing. You will be the primary contact when the HIM Director is unavailable and help ensure accurate records management across departments.

The role emphasizes attention to detail, confidentiality, and effective communication with medical staff and families.

Qualifications

• High school diploma or GED preferred.
• Hospital or medical office experience preferred, but not required.
• Certification programs for birth certificate processing may be required by state law.

Responsibilities

• Retrieves discharged medical records and reconciles them.
• Facilitates retrieval/printing of records and archival storage.
• Assists with physician suspension processes as needed.
• Prepares medical records for scanning and indexes documentation.
• Performs paper-to-digital validation for scanned records.
• Interacts with parents to collect birth information and assist with forms.

Skills

Medical records management

Data accuracy

Communication skills

Education

High school diploma or GED

Tools

3M 360 Encompass

HPF/MPF workflow

Scanning equipment

Job description

Schedule: Friday - Monday; 8am to 4:30pm.

Do you have the career opportunities as a Medical Records Specialist you want with your current employer? We have an exciting opportunity for you to join Wesley Medical Center which is part of the nations leading provider of healthcare services, HCA Healthcare.

Job Summary and Qualifications

As a Medical Records Specialist, you would be responsible for assisting the HIM Director by routinely performing duties in support of the management of the Horizon Patient Folder (HPF)/McKesson Patient Folder (MPF) workflow queues, working applicable worklists within 3M 360 Encompass, the resolution of unbilled accounts, and the processing of physician suspensions. In addition, you will serve as the primary point of contact when the HIM Director and/or HIM Coordinator is unavailable.

In this role you will:

• Retrieves discharged medical records from various departments in the hospital and reconciles them to ensure that all records are accounted for.


• Facilitates the retrieval and printing of medical records from storage, as well as the storage, archival and record retention of documents and/or other Alternate Media that cannot be scanned into HPF/MPF (e.g., fetal monitor strips).


• May assist with the physician suspension process by evaluating if a physician should be put on suspension, creating the list of recommended suspensions for approval, sending out notice letters, making reminder calls, etc.


• Prepares medical records and loose documents for scanning.


• Scans medical record documents.


• Indexes medical record documentation.


• Performs a paper document to PC screen quality control validation to ensure that all documents associated with each record have been scanned.


• Completes any certification program and continuing education that may be required by state law to accurately perform the duties of the birth certificate clerk completion and works under the guidelines and process as defined by the state.


• Interacts with the parents to collect and document the birth information, delivering the appropriate forms to them and providing guidance in the completion of the forms.


• Works with the parents to complete the Acknowledgment of Paternity form, which can require patience, diplomacy, and sensitivity if there is conflict regarding parental responsibility.


• Reviews patient medical records and other resources, as needed, to obtain required birth information.

What qualifications you will need:

• High school diploma or GED preferred


• Hospital or medical office experience preferred, but not required. Previous experience in the handling of patient health information, medical records document imaging and/or medical records is strongly preferred.


• Completing a certification program from the state(s) may be required for birth certificate processing, training and course fees will be provided.

Benefits

Wesley Medical Center, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:

• Comprehensive benefitsfor medical, prescription drug, dental, vision, behavioral health and telemedicine services


• Wellbeing support,including free counseling and referral services


• Time away from workprograms for paid time off, paid family leave, long- and short-term disability coverage and leaves of absence


• Savings and retirement resources, including a 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service), Employee Stock Purchase Plan, flexible spending accounts, preferred banking partnerships, retirement readiness tools, rollover support and financial wellbeing counseling


• Education supportthrough tuition assistance, student loan assistance, certification support, dependent scholarships and a partnership with Galen College of Nursing


• Additional benefitsfor fertility and family building, adoption assistance, life insurance, supplemental health protection plans, auto and home insurance, legal counseling, identity theft protection and consumer discounts

Learn more about Employee Benefits

Note: Eligibility for benefits may vary by location.

Parallon provides full-service revenue cycle management, or total patient account resolution, for HCA Healthcare. Our services include scheduling, registration, insurance verification, hospital billing, revenue integrity, collections, payment compliance, credentialing, health information management, customer service, payroll and physician billing. We also provide full-service revenue cycle management as well as targeted solutions, such as Medicaid Eligibility, for external clients across the country. Parallon has over 17,000 colleagues, and serves close to 1,000 hospitals and 3,000 physician practices, all making an impact on patients, providers and their communities.

HCA Healthcare has been recognized as one of the World’s Most Ethical Companies® by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated 3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.

\"Bricks and mortar do not make a hospital. People do\" - Dr. Thomas Frist, Sr.
HCA Healthcare Co-Founder

If you are looking for an opportunity that provides satisfaction and personal growth, we encourage you to apply for our Medical Records Specialist opening. We promptly review all applications. Highly qualified candidates will be contacted for interviews.

We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.