Medical Records Specialist - HIPAA‑Savvy, Epic EMR Expert

Winchester Cardiology and Vascular Medicine; Winchester (VA); On-site; USD 21,000 - 25,000; Full time

Job summary

Winchester Cardiology and Vascular Medicine is seeking a Health Information Management Specialist to manage medical records with accuracy and HIPAA compliance.

You will support clinicians and staff by organizing, scanning, and distributing records using Epic EMR, while maintaining confidentiality and attention to detail in a busy outpatient setting in Winchester, VA. The role offers stable daytime hours Monday through Friday and a pay range of $15–$18 per hour.

Qualifications

• High school diploma or equivalent required.
• Knowledge of medical terminology and common abbreviations.
• Proficiency with standard office equipment and basic computer systems.
• Strong organizational skills with accuracy and attention to detail.
• Understanding of HIPAA privacy and confidentiality requirements.
• Excellent interpersonal communication.

Responsibilities

• Prepare and organize medical records for clinic and imaging appointments to ensure providers have all necessary information.
• Scan medical histories and related documents into patient charts in the correct order.
• Locate, retrieve, and distribute medical records to physicians, departments, and staff as requested.
• Ensure accurate and efficient document flow throughout the office.
• Utilize Epic EMR to access charts, verify information, and manage patient communication tasks.
• Maintain full HIPAA compliance and protect patient confidentiality at all times.
• Sort and distribute incoming faxes efficiently.
• Communicate with staff regularly to ensure timely completion of assigned tasks.
• Recommend improvements to enhance departmental workflow, productivity, and efficiency.
• Perform additional duties as assigned to support departmental operations.

Skills

Interpersonal communication

Medical terminology

HIPAA compliance

Office computer skills

Education

High school diploma or equivalent

Tools

Epic EMR

Job description

Winchester Cardiology and Vascular Medicine is seeking a Health Information Management Specialist to manage medical records with accuracy and HIPAA compliance.

You will support clinicians and staff by organizing, scanning, and distributing records using Epic EMR, while maintaining confidentiality and attention to detail in a busy outpatient setting in Winchester, VA. The role offers stable daytime hours Monday through Friday and a pay range of $15–$18 per hour.