Medical Records Specialist — HIPAA & EHR Expert

EngageMED, Inc.; Little Rock (AR); On-site; USD 38,000 - 52,000; Full time

Job summary

EngageMED, Inc. is seeking a Medical Records Coordinator in Little Rock, AR to maintain and organize patient health information, ensuring accuracy, security, and HIPAA compliance.

The role involves processing requests, indexing, scanning, and managing both paper and electronic records within the EHR system. The ideal candidate has a high school diploma (associate degree preferred), 2–4+ years in medical records, and strong attention to detail.

Qualifications

• HIPAA knowledge and medical privacy standards required.
• Experience with medical records documentation and EHR systems.
• Strong data entry, indexing, and filing skills.
• Ability to communicate effectively with patients, legal representatives, and staff.
• Familiarity with record retention, compliance, and audits.

Responsibilities

• Maintain and organize paper and electronic health records (EHR) to ensure completeness, accuracy, and timely filing.
• Process and fulfill requests for medical records in accordance with HIPAA and policy.
• Review incoming records for accuracy, missing data, and proper signatures.
• Manage chart deficiency tracking and follow up with staff for completion.
• Scan, upload, and index external documents into correct patient charts.
• Handle incoming/outgoing faxes, mail, and electronic transmissions related to patient information.
• Ensure confidentiality and security of all patient health information per HIPAA laws.
• Audit charts for quality, compliance, and readiness for audits or accreditation.
• Assist staff with record retrieval, chart checks, and inquiries.
• Process archival, off-site storage transfers, and destruction requests per retention schedules.

Skills

HIPAA compliance

Data entry accuracy

Attention to detail

EHR navigation

Communication skills

Teamwork

Education

Associate’s degree in Health Information Management

High school diploma or equivalent

Job description

EngageMED, Inc. is seeking a Medical Records Coordinator in Little Rock, AR to maintain and organize patient health information, ensuring accuracy, security, and HIPAA compliance.

The role involves processing requests, indexing, scanning, and managing both paper and electronic records within the EHR system. The ideal candidate has a high school diploma (associate degree preferred), 2–4+ years in medical records, and strong attention to detail.