Medical Records Admin Specialist | HIPAA & EHR

Circle of Life Hospice; Bentonville (AR); Sur place; USD 42 000 - 48 000; Plein temps

Résumé du poste

Circle of Life Hospice in Bentonville, AR, is seeking an onsite Administrative Assistant to support medical records and daily office operations. The role requires accurate data entry, file management, and strong communication with clinical staff.

You will ensure HIPAA compliance, regulatory adherence, and timely processing of records using Microsoft Office and the organization’s tools, while prioritizing tasks in a collaborative team environment.

Qualifications

• Minimum 3 years office and administrative experience in a healthcare environment.
• Prefer prior experience using electronic health records system.
• Prior experience with medical records and regulatory compliance helpful.
• Organizational and multitasking skills with project coordination.
• Ability to meet deadlines with minimal direction.
• Excellent interpersonal, oral and written communication; attention to detail.
• Knowledge of spelling, grammar, punctuation; effective communication by phone, email, and in writing.
• Proficient with standard office equipment and advanced Microsoft Office.
• Self-starter with initiative; works well in a team environment.

Responsabilités

• Ensures all patient medical records are up to date, organized, and compliant.
• Follows tools to ensure accuracy and completeness for all medical records.
• Identifies discrepancies and informs supervisor; develops corrective actions for compliance.
• Takes initiative to enhance record department procedures.
• Ensures documents are complete with appropriate signatures and filed correctly.
• Maintains HIPAA compliance for patient and agency records.
• Assists with obtaining information from community providers within regulatory requirements.
• Communicates updates to providers while maintaining HIPAA regulations.
• Processes internal and external medical records requests.
• Generates electronic reports and documents statistics; maintains care records.
• Demonstrates compassion and professional service in all interactions.
• Represents Circle of Life to the community positively.
• Exhibits flexibility and takes on additional duties as needed.
• Performs other duties as assigned.

Connaissances

Office admin

Healthcare exp

EHR familiarity

HIPAA/compliance

Communication

Multitasking

Time management

Microsoft Office

Regulatory awareness

Outils

Microsoft Office Suite

Electronic Health Records (EHR)

Description du poste

Circle of Life Hospice in Bentonville, AR, is seeking an onsite Administrative Assistant to support medical records and daily office operations. The role requires accurate data entry, file management, and strong communication with clinical staff.

You will ensure HIPAA compliance, regulatory adherence, and timely processing of records using Microsoft Office and the organization’s tools, while prioritizing tasks in a collaborative team environment.