Medical Records/Receptionist

Timberland Ridge Skilled Nursing & Rehabilitation; Fairlawn (OH); On-site; USD 19,000 - 30,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

Dental insurance

Paid time off

Tuition reimbursement

Disability insurance

Life insurance

401(k) retirement savings

Job summary

Timberland Ridge Skilled Nursing & Rehabilitation in Fairlawn, OH, seeks a dual-role Medical Records/Receptionist to manage confidential medical records and greet visitors. Three days weekly are dedicated to Medical Records, two days to front desk duties including answering phones.

The role supports compliance, records management, and courteous guest service in a facility committed to quality care and resident well-being.

Responsibilities

• Assure that all medical record information is protected and kept confidential.
• Protect all medical record information from loss, defacing or destruction before retention period ends.
• File medical records accurately.
• Retrieve medical records promptly upon request by authorized individuals and agencies.
• Identify late and incomplete documentation and report to individuals responsible for completion.
• Identify inaccurate documentation and report to individuals responsible for accuracy and documentation.
• Mail forms to physicians, for completion, to the extent permitted by regulations.
• Maintain an accurate resident census report and distribute to designated individuals.
• Maintain a discharge analysis and disease index as required.
• Complete all information in master resident index file.
• Notify Administrator of all requests for information from medical records.
• Answer correspondence regarding release of information from medical records.
• Prepare records in answer to subpoenas.
• Assist the Administrator and Director of Nursing service to coordinate all required committee and meeting functions.
• Record, type and file minutes for all committee meetings as assigned.
• Ensure Medicare residents have timely certification/re-certification forms signed by the attending physician.
• Enter data into the computer timely, accurately and completely.
• Print forms and reports from the computer program as required.
• Assist with quality assessment and assurance studies.
• Observe infection control procedures.
• Follow Residents' Rights policies at all times.
• Adhere to all facility policies & procedures and ensure they are adhered to by all responsible parties and carry out disciplinary action for non-compliance as appropriate.
• Ensure adherence to the Corporate Integrity Program and the Performance Expectations at all times.
• Perform other related duties as directed by direct supervisor and/or person of authority

Job description

Timberland Ridge, a skilled nursing facility in Fairlawn, OH, is looking for a Medical Records/Receptionist to join our team! This is a dual role with three days a week committed to Medical Records and two days a week at the front desk greeting our visitors and answering the phone.

Medical Records is responsible for:

• Assure that all medical record information is protected and kept confidential.
• Protect all medical record information from loss, defacing or destruction before retention period ends.
• File medical records accurately.
• Retrieve medical records promptly upon request by authorized individuals and agencies.
• Identify late and incomplete documentation and report to individuals responsible for completion.
• Identify inaccurate documentation and report to individuals responsible for accuracy and documentation.
• Mail forms to physicians, for completion, to the extent permitted by regulations.
• Maintain an accurate resident census report and distribute to designated individuals.
• Maintain a discharge analysis and disease index as required.
• Complete all information in master resident index file.
• Notify Administrator of all requests for information from medical records.
• Answer correspondence regarding release of information from medical records.
• Prepare records in answer to subpoenas.
• Assist the Administrator and Director of Nursing service to coordinate all required committee and meeting functions.
• Record, type and file minutes for all committee meetings as assigned.
• Ensure Medicare residents have timely certification/re-certification forms signed by the attending physician.
• Enter data into the computer timely, accurately and completely.
• Print forms and reports from the computer program as required.
• Assist with quality assessment and assurance studies.
• Observe infection control procedures.
• Follow Residents' Rights policies at all times.
• Adhere to all facility policies & procedures and ensure they are adhered to by all responsible parties and carry out disciplinary action for non-compliance as appropriate.
• Ensure adherence to the Corporate Integrity Program and the Performance Expectations at all times.
• Perform other related duties as directed by direct supervisor and/or person of authority

The receptionist is responsible for:

• Tend to all visitors at the front desk during all hours of normal business operations
• Ensure compliance with all bulletin boards and visitor sign-in logs
• Take all incoming calls to the facility and direct to the appropriate contacts
• Take messages for staff members
• Maintain office supplies and coffee shop supplies according to budget

Timberland Ridge is committed to providing superior care. By putting our residents and their needs first, we will strive to be the facility of choice in the community in which we operate. We are committed to establishing and maintaining services that offer the higher performance standards. By setting these high standards, we have earned an outstanding reputation by creating a hallmark for quality and outstanding services in the healthcare industry.

We love our employees as much as we love our residents, and it shows through the working environment we provide. Often you will see teamwork taking place, because we strive for a "Culture of Care".

If you choose to join our team and family, you won't regret it.

We are an Equal Opportunity Employer and promote a drug-free workplace. We also offer a number of benefits to full-time associates including, but not limited to: medical, vision, dental, paid time off, tuition reimbursement, disability, life, and a voluntary 401(k) retirement savings plan.

#FSHP

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.