Medical Records (Health Unit Coordinator)

Sweetwater Care; Perrysburg (OH); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Competitive compensation and benefits

Opportunities for professional growth

Supportive team environment

Job summary

Apploi is seeking a Medical Records Director for our Ohio facility to oversee accurate, timely, and confidential resident health information in line with CMS, Ohio regulations, and facility policies.

The role supports clinical operations, survey readiness, and data integrity for interdisciplinary teams in a skilled nursing setting.

Qualifications

• High school diploma or equivalent required; HIM coursework preferred.
• Minimum of 1 year experience in a skilled nursing or long-term care setting preferred.
• Must hold a valid LPN license in the state of Ohio.
• Proficiency in EHR systems and Microsoft Office.
• Strong organizational skills and ability to meet regulatory deadlines.
• Excellent verbal and written communication; ability to work independently and in a team.

Responsibilities

• Maintain and secure active and inactive medical records per CMS regulations and facility policies.
• Review charts for accuracy; resolve deficiencies with staff within required timeframes.
• Ensure documentation meets Ohio ARs and survey readiness standards.
• Coordinate release of health information under HIPAA and Ohio laws.
• Prepare reports, logs, and documentation for surveys and audits.
• Manage record retention and destruction per Ohio schedules.
• Provide timely health information to care team to support resident care decisions.
• Participate in QAPI initiatives related to documentation and accuracy.
• Maintain confidentiality and comply with privacy and security regulations.

Skills

Communication skills

Attention to detail

Multidisciplinary collaboration

Education

LPN License (Ohio)

HIM coursework

High school diploma or equivalent

Tools

EHR systems

Microsoft Office

Job description

We believe in creating a supportive, compassionate, and collaborative environment where both our residents and team members can thrive. Our Founders Care community is proud to have a dedicated team with many long-tenured staff members who b ring exceptional experience and heart to the work we do each day.

Rooted in integrity, respect, teamwork, and a commitment to excellence, we take pride in providing high-quality care while fostering a workplace where employees feel valued and supported.

If you're looking to build a meaningful career in a stable and mission-driven organization, we invite you to join our team!

The Medical Records Director position is a new addition to the team and is responsible for the accurate, timely, and confidential maintenance of resident health information and medical records in accordance with Ohio state regulations, federal requirements, and facility policies.

This position plays a vital role in supporting clinical operations, survey readiness, and ensuring the integrity of resident health information within our skilled nursing facility.

Essential Duties and Responsibilities:

• Maintain, organize, and secure active and inactive medical records in compliance with CMS regulations, and facility policies.

• Review medical charts for accuracy and completeness; follow up with nursing and ancillary staff to resolve deficiencies within required timeframes

• Ensure documentation meets Ohio Administrative Regulations and survey readiness standards at all times

• Coordinate the release of health information in accordance with HIPAA, Ohio privacy laws, and facility authorization procedures.

• Prepare and maintain reports, logs, and other required documentation for state and federal surveys, and internal audits.

• Manage record retention and destruction according to Ohio state retention schedules and facility procedures.

• Provide timely and accurate health information to interdisciplinary team members to support resident care and clinical decision-making.

• Participate in Quality Assurance and Performance Improvement (QAPI) initiatives related to documentation and record accuracy.

• Maintain strict confidentiality and comply with all privacy and security regulations.

Qualifications:

• High school diploma or equivalent required; post-secondary education or HIM coursework preferred.

• Minimum of 1 year of experience in a skilled nursing or long-term care setting preferred

• Must have a valid LPN License in the state of Ohio

• Prefer to have some nursing home scheduler experience

• Proficiency in electronic health record (EHR) systems and Microsoft Office applications

• Strong organizational skills, attention to detail, and ability to meet regulatory deadlines.

• Excellent verbal and written communication skills

• Ability to work independently and as part of a multidisciplinary team.

• Pay is based on years of experience

Benefits:

• Competitive compensation and comprehensive benefits package

• Opportunities for professional growth and advancement

• Supportive team environment with a focus on regulatory excellence and resident care.