Medical Records Paralegal

Groth, Makarenko, Kaiser and Eidex; Birmingham (AL); On-site; USD 48,000 - 64,000; Full time

Job summary

Groth, Makarenko, Kaiser & Eidex is a premier civil defense firm in the Southeast building the future of insurance defense to ensure the best outcome for every carrier and every insured, in every case. As a Medical Records Paralegal at GMKE, you are the backbone of every case, securing, organizing, and summarizing medical records and related documents to support attorneys.

You will track timelines, coordinate with providers and claims representatives, and maintain HIPAA compliance in a

Qualifications

• Bachelor's degree or equivalent work experience
• Experience in a legal environment with exposure to non-party records preferred; plaintiff-side legal experience highly preferred
• Ability to quickly learn complex processes and terminology
• Naturally inquisitive with a strong sense of curiosity
• Exceptional attention to detail and organizational skills
• Excellent communication skills and professionalism for interacting with attorneys, providers, and external parties
• Resourcefulness and strong problem-solving ability
• Able to work efficiently in a fast-paced environment with shifting priorities

Responsibilities

• Review attorneys' calendars weekly to identify upcoming depositions, mediations, and trials and ensure files are prepared
• Request variety of documents including medical, insurance, pharmacy, and other health-related non-party records
• Monitor non-party request timelines closely and follow up as needed to ensure timely receipt of documents
• Draft and file court documents, including Certificates of Service and Motions to Compel
• Summarize medical records and identify key details such as accident descriptions, injuries, pre-existing conditions, and inconsistencies
• Prepare medical timelines to provide attorneys a clear picture of treatment history
• Secure and coordinate medical expert witnesses by confirming authority with claims representatives, conducting conflict checks, and completing accompanying administrative tasks
• Communicate key findings to attorneys and adjust records requests based on new information
• Process invoices according to firm and carrier standards
• Update and maintain case management system with received records, invoices, and notes
• Organize certifications, imaging discs, and flash drives for use in trial preparation and expert reviews
• Ensure compliance with HIPAA regulations and firm policies for the handling of sensitive records
• Coordinate with opposing counsel regarding non-party records and shared document requests
• Meet a billable requirement of 30 hours per week or 1,560 annually

Skills

Attention to detail

Organizational skills

Communication skills

Learning aptitude

Curiosity

Problem-solving

Adaptability

Education

Bachelor's degree or equivalent work experience

Job description

At GMKE, we know that great talent drives great outcomes.

For the last 19 years, our attorneys have built a reputation as unyielding advocates for insureds facing litigation and trusted partners to insurance companies working to manage risk responsibly.

We’ve done this by staying true to our mission, living our values, and taking a real, practical approach to every case — delivering consistently excellent results in the courtroom.

Who We Are

Groth, Makarenko, Kaiser & Eidex is a premier civil defense firm in the Southeast building the future of insurance defense to ensure the best outcome for every carrier and every insured, in every case.

Our values – sincerely diligent, honorably competitive, accountability, client service, and united in collaboration – shape the way we approach each case and every relationship, acting as our guiding light in all that we do.

GMKE is more than just a firm; it’s a community of diverse, growth-minded people, each drawn to our dynamic environment and mission, as we expand our reach throughout the Southeast.

Why GMKE

• Compensation That Works for You: We offer pay that reflects your responsibilities and contributions, a 401(k) with a 4% match and no vesting period, and free healthcare coverage for individual employees. Bonuses are paid out quarterly — so instead of waiting until year-end, you see the rewards of your work faster. Paralegals have a 1,560-hour billable requirement, making quarterly bonuses realistically within reach.
• PTO That Starts Strong and Gets Better: 15 days of PTO are front-loaded each January. No accruals, no blackout periods — just time off you can actually use. This position is also eligible for PTO rollover.
• Balance That’s Built In: We work hard during core hours — but we leave space for your life before and after. With a 37.5-hour workweek, one remote day each week, and achievable goals, you’ll find it possible to do great work and still have a full life outside of it.
• A Culture That Champions You: We move fast, support one another, and keep growing. Learning is a key part of our culture — and while you’re expected to take initiative, we’ve built out helpful resources, and our team (including partners) is always open and happy to help when you reach out. It’s a community that’s collaborative, not competitive — with real opportunity to make your mark.

About The Role

As a Medical Records Paralegal at GMKE, you are the backbone of every case, ensuring that attorneys have the critical records, summaries, and documentation needed to build a strong legal defense. As the backbone of case development, you will be responsible for requesting, tracking, summarizing, and organizing medical records, insurance files, and other key documents. With a keen eye for detail and an analytical mindset, you will uncover key medical information, highlight discrepancies, and prepare chronologies that provide attorneys with clear, concise insights—work that shapes the foundation of each case and allows us to defend our clients to the fullest extent.

Responsibilities

• Review attorneys' calendars weekly to identify upcoming depositions, mediations, and trials and ensure files are prepared
• Request variety of documents including medical, insurance, pharmacy, and other health-related non-party records
• Monitor non-party request timelines closely and follow up as needed to ensure timely receipt of documents
• Draft and file court documents, including Certificates of Service and Motions to Compel
• Summarize medical records and identify key details such as accident descriptions, injuries, pre-existing conditions, and inconsistencies
• Prepare medical timelines to provide attorneys a clear picture of treatment history
• Secure and coordinate medical expert witnesses by confirming authority with claims representatives, conducting conflict checks, and completing accompanying administrative tasks
• Communicate key findings to attorneys and adjust records requests based on new information
• Process invoices according to firm and carrier standards
• Update and maintain case management system with received records, invoices, and notes
• Organize certifications, imaging discs, and flash drives for use in trial preparation and expert reviews
• Ensure compliance with HIPAA regulations and firm policies for the handling of sensitive records
• Coordinate with opposing counsel regarding non-party records and shared document requests
• Meet a billable requirement of 30 hours per week or 1,560 annually

Qualifications

• Bachelor's degree or equivalent work experience
• Experience in a legal environment with exposure to non-party records preferred; plaintiff-side legal experience highly preferred
• Ability to quickly learn complex processes and terminology
• Naturally inquisitive with a strong sense of curiosity
• Exceptional attention to detail and organizational skills
• Excellent communication skills and professionalism for interacting with attorneys, providers, and external parties
• Resourcefulness and strong problem-solving ability
• Able to work efficiently in a fast-paced environment with shifting priorities

Diversity At GMKE

GMKE is committed to providing equal employment opportunities to all applicants and employees, fully complying with state, federal, and local laws that prohibit discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, age, disability, or any other status protected by applicable law. We strive to build a team that reflects the diversity of the communities and clients we serve, recognizing that varied perspectives and experiences enhance both our workplace and our approach to client needs.