Medical Records Paralegal - Impactful Case Support, Remote

Groth, Makarenko, Kaiser and Eidex; Duluth (GA); Hybrid; USD 60,000 - 90,000; Full time

Benefits offered by this job

401(k) match

Free health insurance

Quarterly bonuses

PTO 15 days

Remote day once a week

37.5-hour workweek

Job summary

Groth, Makarenko, Kaiser & Eidex is a premier civil defense firm in the Southeast seeking a Medical Records Paralegal to support litigation teams. You will request, track, summarize, and organize medical records, insurance files, and related documents to build a strong defense for our clients.

In this role, you will identify key information, highlight discrepancies, prepare chronologies, and ensure HIPAA compliance while maintaining meticulous records and meeting weekly billable targets.

Qualifications

• Bachelor's degree or equivalent work experience.
• Experience in a legal environment with exposure to non-party records preferred; plaintiff-side experience highly preferred.
• Ability to quickly learn complex processes and terminology.
• Inquisitive with a strong sense of curiosity.
• Exceptional attention to detail and organizational skills.
• Excellent communication with attorneys, providers, and external parties.
• Resourcefulness and strong problem-solving ability.
• Able to work efficiently in a fast-paced environment with shifting priorities.

Responsibilities

• Review attorneys' calendars weekly to identify upcoming depositions, mediations, and trials and ensure files are prepared.
• Request variety of documents including medical, insurance, pharmacy, and other health-related non-party records.
• Monitor non-party request timelines closely and follow up as needed to ensure timely receipt of documents.
• Draft and file court documents, including Certificates of Service and Motions to Compel.
• Summarize medical records and identify key details such as accident descriptions, injuries, pre-existing conditions, and inconsistencies.
• Prepare medical timelines to provide attorneys a clear picture of treatment history.
• Secure and coordinate medical expert witnesses by confirming authority with claims representatives, conducting conflict checks, and completing accompanying administrative tasks.
• Communicate key findings to attorneys and adjust records requests based on new information.
• Process invoices according to firm and carrier standards.
• Update and maintain case management system with received records, invoices, and notes.
• Organize certifications, imaging discs, and flash drives for use in trial preparation and expert reviews.
• Ensure compliance with HIPAA regulations and firm policies for the handling of sensitive records.
• Coordinate with opposing counsel regarding non-party records and shared document requests.
• Meet a billable requirement of 30 hours per week or 1,560 annually.

Skills

Attention to detail

Organizational skills

Communication skills

Problem-solving

Curiosity

Fast-paced environment

Education

Bachelor's degree or equivalent work experience

Job description

Groth, Makarenko, Kaiser & Eidex is a premier civil defense firm in the Southeast seeking a Medical Records Paralegal to support litigation teams. You will request, track, summarize, and organize medical records, insurance files, and related documents to build a strong defense for our clients.

In this role, you will identify key information, highlight discrepancies, prepare chronologies, and ensure HIPAA compliance while maintaining meticulous records and meeting weekly billable targets.