Medical Records Coordinator

HMG Healthcare; College Station (TX); On-site; USD 37,000 - 52,000; Full time

Benefits offered by this job

Paid Time Off

Medical and Dental Insurance

Early wage Access

Tuition Reimbursement

401(k) Retirement Plan

Job summary

HMG Healthcare in College Station, Texas is seeking a Medical Records Clerk to ensure the accuracy, confidentiality, and accessibility of patient records while managing clinical supply inventory.

You will maintain HIPAA-compliant documentation, coordinate audits, train staff, and serve as a liaison between clinical staff and administration to support high-quality patient care.

Qualifications

• High school diploma or equivalent; Associate’s degree or higher in Health Information Management preferred.
• Experience with Electronic Health Records (EHR) systems and medical records management in a healthcare setting; Point Click Care preferred.
• Familiarity with HIPAA and OSHA regulations.
• Strong organizational skills and attention to detail.

Responsibilities

• Manage and maintain accurate and up-to-date electronic health records (EHR) in compliance with HIPAA and other regulatory standards.
• Coordinate collection, organization, and secure storage of patient medical records for timely retrieval.
• Conduct regular audits of medical records and supply inventory to ensure accuracy, compliance, and quality assurance.
• Train and support staff on proper documentation procedures and supply management protocols.
• Serve as a point of contact for internal and external audits related to medical records and supply management.

Skills

EHR expertise

HIPAA compliance

Education

High school diploma

Associate’s degree in Health Information Management

Tools

Point Click Care

Job description

Our mission is simple: Take Care of People. Guided by our core values of Integrity, Teamwork, Innovation, Education, Quality Outcomes, and Fiscal Responsibility, we are building a quality post-acute healthcare system that supports patients, families, and communities.

We provide a full continuum of services with a focus on exceptional outcomes and quality of life. Every day, our residents and patients are entrusted to a dedicated team of professionals and caregivers. We offer diverse career opportunities to grow your skills, serve others, and be part of a supportive, mission-driven culture.

We are proud to support our team with competitive pay and a comprehensive benefits package, including

• Paid Time Off
• Medical and Dental Insurance
• Early wage Access
• Tuition Reimbursement
• 401(k) Retirement Plan

Join us and be part of a team where Taking Care of People is more than our mission—it’s our culture!

About the Role:

The Medical Records Clerk plays a critical role in ensuring the accuracy, confidentiality, and accessibility of patient medical records while efficiently managing the clinical supply inventory. This position is responsible for maintaining compliance with healthcare regulations and facility policies related to medical documentation and supply chain processes. The coordinator acts as a liaison between clinical staff, administration, and external entities to facilitate seamless information flow and resource availability. By overseeing medical records, this role supports high-quality patient care and operational efficiency.

Minimum Qualifications:

• High school diploma or equivalent; Associate’s degree or higher in Health Information Management or related field preferred.
• Proven experience with Electronic Health Records (EHR) systems and medical records management in a healthcare setting. Point Click Care Preferred.
• Familiarity with healthcare regulations including HIPAA and OSHA standards.
• Strong organizational skills and attention to detail.

Preferred Qualifications:

• Valid Nurse Aide or Medication Aide certification in Texas preferred.
• Exprience in a Skilled Nursing Facility or long-term care environment.
• Proficiency with specific EHR - Point Click Care
• Demonstrated ability to lead or coordinate cross-functional teams.
• Additional training in healthcare compliance and quality assurance.

Responsibilities:

• Manage and maintain accurate and up-to-date electronic health records (EHR) in compliance with HIPAA and other regulatory standards.
• Coordinate the collection, organization, and secure storage of patient medical records, ensuring timely retrieval for clinical and administrative use.
• Conduct regular audits of medical records and supply inventory to ensure accuracy, compliance, and quality assurance.
• Train and support staff on proper documentation procedures and supply management protocols.
• Serve as a point of contact for internal and external audits related to medical records and supply management.

Skills:

The required skills in Electronic Health Records, Medical Records Management are integral to the daily functions of this role. The coordinator uses EHR expertise to accurately input, update, and retrieve patient data, ensuring compliance with privacy laws and facilitating clinical decision-making. Medical Records Management skills enable the individual to organize and maintain comprehensive patient files, supporting both clinical staff and administrative audits. Together, these skills ensure that the facility operates smoothly, maintains regulatory compliance, and delivers high-quality care to its residents.