Medical Records and Central Supply Coordinator - SNF

HMG Healthcare; Granbury (TX); On-site; USD 35,000 - 45,000; Full time

Job summary

A healthcare provider is seeking a Medical Records and Central Supply Coordinator in Granbury, TX. This entry-level full-time position focuses on managing electronic health records and supplies in a skilled nursing facility. The ideal candidate will ensure compliance with healthcare regulations, support clinical staff, and organize patient records effectively. Candidates should have a high school diploma with preference given to those with relevant certifications in Health Information Management. Join us to contribute to quality care for our residents.

Qualifications

• Experience with Electronic Health Records (EHR) in a healthcare setting.
• Knowledge of healthcare regulations including HIPAA and OSHA standards.
• Strong organizational skills and attention to detail.

Responsibilities

• Manage electronic health records (EHR) compliant with regulations.
• Coordinate secure storage and retrieval of patient medical records.
• Oversee inventory control and distribution of clinical supplies.
• Conduct audits of medical records and supply inventory.
• Train staff on documentation procedures and supply protocols.

Skills

Electronic Health Records

Medical Records Management

Clinical Supply Management

Education

High school diploma or equivalent, Associate’s degree preferred

Tools

Point Click Care

Job description

Overview

Medical Records and Central Supply Coordinator - SNF

Join a mission-driven team focused on delivering quality post-acute care. Our culture emphasizes integrity, teamwork, innovation, education, quality outcomes, and fiscal responsibility.

Responsibilities

• Manage and maintain accurate and up-to-date electronic health records (EHR) in compliance with HIPAA and other regulatory standards.
• Coordinate the collection, organization, and secure storage of patient medical records, ensuring timely retrieval for clinical and administrative use.
• Oversee inventory control, ordering, and distribution of clinical supplies to meet daily operational needs of the SNF.
• Collaborate with nursing and clinical staff to forecast supply requirements and prevent shortages or overstock situations.
• Conduct regular audits of medical records and supply inventory to ensure accuracy, compliance, and quality assurance.
• Train and support staff on proper documentation procedures and supply management protocols.
• Serve as a point of contact for internal and external audits related to medical records and supply management.

Minimum Qualifications

• High school diploma or equivalent; Associate’s degree or higher in Health Information Management or related field preferred.
• Proven experience with Electronic Health Records (EHR) systems and medical records management in a healthcare setting. Point Click Care preferred.
• Knowledge of clinical supply management processes and inventory control.
• Familiarity with healthcare regulations including HIPAA and OSHA standards.
• Strong organizational skills and attention to detail.

Preferred Qualifications

• Valid Nurse Aide or Medication Aide certification in Texas.
• Certification in Health Information Management (e.g., RHIT) or Supply Chain Management.
• Experience working in a Skilled Nursing Facility or long-term care environment.
• Proficiency with specific EHR - Point Click Care.
• Demonstrated ability to lead or coordinate cross-functional teams.
• Additional training in healthcare compliance and quality assurance.

Skills

The required skills in Electronic Health Records, Medical Records Management, and Clinical Supply Management are integral to the daily functions of this role. The coordinator uses EHR expertise to accurately input, update, and retrieve patient data, ensuring compliance with privacy laws and facilitating clinical decision-making. Medical Records Management skills enable the individual to organize and maintain comprehensive patient files, supporting both clinical staff and administrative audits. Clinical Supply Management skills are applied to monitor inventory levels, place orders, and distribute supplies efficiently, preventing disruptions in patient care. Together, these skills ensure that the facility operates smoothly, maintains regulatory compliance, and delivers high-quality care to its residents.

Employment details

• Senioriry level: Entry level
• Employment type: Full-time
• Job function: Management and Manufacturing
• Industries: Nursing Homes and Residential Care Facilities

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Note: This description reflects the role as described and may be subject to change to meet organizational needs.