Medical Records Coordinator

Commonwealth of Pennsylvania; Coal Township (PA); On-site; USD 37,000 - 46,000; Full time

Job summary

The Commonwealth of Pennsylvania is seeking a Medical Records Assistant for the State Correctional Institution at Coal Township to support accurate medical documentation and reliable recordkeeping. You will prepare, file, archive, and manage medical records to ensure information is accessible for staff and facility needs.

The role emphasizes attention to detail, compliance with standards, and collaboration with health services and security teams.

Qualifications

• One year of clerical experience maintaining or reviewing medical records, transcribing dictated or recorded medical information, or conducting medical abstracting and coding.
• Graduation from an accredited medical secretarial, medical records, medical transcription, medical assisting, medical coding, or health information management program.
• An equivalent combination of experience and training.

Responsibilities

• Record Preparation: Maintain electronic, paper, and film records and ensure accuracy and completeness
• Information Management: Upload, merge, and extract data in the electronic health record system
• Record Filing: File, withdraw, and issue records and complete transfer checklists as needed
• Archive Maintenance: Archive inactive files and ensure proper filing of film and x-ray records
• Log Updating: Maintain tracking logs for release of information and staff requests
• Report Preparation: Prepare statistical reports and verify medical coding for reviews

Skills

Clerical experience

Medical records knowledge

Attention to detail

Education

Medical records program

Medical coding program

Tools

Electronic health records system

Job description

The Commonwealth of Pennsylvania is seeking a Medical Records Assistant for the State Correctional Institution at Coal Township to support accurate medical documentation and reliable recordkeeping. You will prepare, file, archive, and manage medical records to ensure information is accessible for staff and facility needs.

The role emphasizes attention to detail, compliance with standards, and collaboration with health services and security teams.