Medical Records Clerk II

Astera Cancer Care; Hillmont (AL); On-site; USD 32,000 - 42,000; Full time

Job summary

Clearview Cancer Institute is seeking a Medical Records Clerk for its north Alabama outpatient facility. The role focuses on maintaining patient records, scanning documents, and ensuring HIPAA-compliant handling of information.

Responsibilities include daily provider schedule pulls, EMR updates, and timely reporting to physicians, with no patient contact in this position. Strong detail orientation and reliability are essential.

Qualifications

• Must possess strong attention to detail.
• Must be able to work well with co-workers and patients.
• Must be able to meet deadlines.
• Must be able to complete assignments with minimal supervision and in a timely manner.
• Must be able to understand and apply policies and procedures.
• Must possess strong computer skills.

Responsibilities

• Maintain confidentiality of medical records.
• Pull provider schedules daily, checking patient charts for current and accurate information.
• Request, collect, and scan required patient paperwork prior to patient appointments.
• Scans incoming paperwork according to providers assigned.
• Email provider team each day prior to 2pm with notification of outstanding reports including no shows, reschedules for scan, bx, etc.
• Updates Onco EMR database when needed.
• Scan information from progress notes, labs, pathology, imaging and correspondence into patient charts.
• Release information to requesting parties following established medical records policy and procedures.
• Fax physicians orders, send records for outgoing referrals, answer incoming departmental phone calls, handle all in-house requests for records.

Job description

Clearview Cancer Institute is north Alabama's leading cancer treatment facility. For over 30 years Clearview Cancer Institute has provided leading-edge treatment and compassionate care to those diagnosed with cancer or blood disorders. Clearview offers every service and amenity needed in an outpatient setting and our dedication to research and involvement in Phase I-IV clinical trials gives our patients the opportunity to receive potentially life-saving treatment options.Why Join Us? We are looking for talented and highly-motivated individuals who demonstrate a natural desire to support the meaningful work of community oncologists and the patients we serve.Job Description:Job PurposeThe purpose of the Medical Records Clerk is to maintain patient medical records, following company policies and HIPAA guidelines.Essential Job FunctionsMaintain confidentiality of medical records.Pull provider schedules daily, checking patient charts for current and accurate information. Request, collect, and scan required patient paperwork prior to patient appointments.Scans incoming paperwork according to providers assigned.Required to email provider team each day prior to 2pm with notification of outstanding reports including no shows, reschedules for scan, bx, etc.Updates Onco emr data base when needed.Scan information from such as progress notes, labs, pathology, imaging and correspondence into patient charts from hard copy charts received from storage.Releases information to requesting parties following established medical records policy and procedures. This task can be accomplished by mail, fax, or in person.Faxes physicians orders, sends records for outgoing referrals, answers incoming departmental phone calls, handles all in house request for records, etc.Performs other related duties as assigned or requestedMust maintain proficiency in assigned outside facilities EMR.Qualifications · Must possess strong attention to detail.· Must be able to work well with co-workers and patients.· Must be able to meet deadlines.· Must be able to complete assignments with minimal supervision and in a timely manner.· Must be able to understand and apply policies and procedures· Must possess strong computer skillsEducation/Experience· Preferred Education: High school or equivalent· Preferred experience: 6-12 Month (Medical Records)Working conditionsThis position works in a medical office setting but has no patient contact. This position also works in close proximity to medical personnel as well as other medical records clerks.Physical requirementsThis position requires sitting for extended periods of time. It also requires bending and squatting to retrieve medical records, as well as lifting heavy boxes of records.Direct reportsThis position is not a supervisory position.