Medical Records & Admin Specialist — Fast-Paced Clinic

TEEMA Group; Chippewa Falls (WI); On-site; USD 38,000 - 48,000; Full time

Job summary

TEEMA Group is seeking a meticulous Medical Assistant to join our healthcare team in Wisconsin. The role focuses on medical records management, ROI coordination, and administrative support for a busy clinic.

You will handle records requests, redact sensitive information, and maintain electronic health records while ensuring HIPAA compliance. This full-time on-site position offers a fast-paced environment and close collaboration with 12 clinicians.

Qualifications

• Previous Medical Assistant experience in healthcare setting.
• Experience with medical records and ROI requests.
• Knowledge of HIPAA/PHI and patient confidentiality.
• Experience with EMR/EHR systems.
• Strong data-entry and file-management skills.
• Ability to manage high-volume workload and deadlines.
• Detail-oriented and organized.

Responsibilities

• Manage patient and legal requests for medical records and file reviews.
• Retrieve, review, and redact confidential health information prior to release.
• Process 40–50 record requests per month.
• Scan, upload, and index ~400 documents per week into electronic charts.
• Ensure documentation accuracy and correct placement in records.
• Maintain HIPAA compliance and patient confidentiality.
• Provide admin support to ~12 clinicians.
• Maintain organized electronic and physical files.
• Track outstanding requests and follow up.
• Perform data entry, scanning, filing, and document management.
• Communicate professionally with patients, clinicians, legal reps, and internal teams.
• Support additional MA and admin duties as needed.

Skills

Medical Assistant

EMR/EHR

HIPAA compliance

ROI requests

Data entry

Document management

Record reviews

Tools

EMR/EHR systems

Job description

TEEMA Group is seeking a meticulous Medical Assistant to join our healthcare team in Wisconsin. The role focuses on medical records management, ROI coordination, and administrative support for a busy clinic.

You will handle records requests, redact sensitive information, and maintain electronic health records while ensuring HIPAA compliance. This full-time on-site position offers a fast-paced environment and close collaboration with 12 clinicians.