Medical Record Specialist - OrderID: 5337

Apploi; Bridgeport (CT); On-site; USD 42,000 - 65,000; Full time

Job summary

Apploi is seeking a Medical Record Specialist to support attorneys, nurse paralegals, and intake staff by securing timely medical records and billing statements. You will regularly communicate with providers, track requests, and uphold HIPAA and privacy standards throughout all processes.

The role emphasizes meticulous file management, collaboration with legal teams, and strict confidentiality in handling sensitive client information. A bachelor’s degree in HIM is preferred.

Qualifications

• Experience: Prior experience requesting, reviewing, or managing medical records.
• Regulatory knowledge: Deep understanding of HIPAA regulations and patient confidentiality standards.
• Core competencies: Strong organizational skills, high attention to detail, excellent verbal/written communication, and multitasking in a fast-paced environment.

Responsibilities

• Record Acquisition & Tracking: Request, track, and obtain medical records and billing statements from hospitals, clinics, and healthcare providers.
• Follow-Up & Communications: Follow up via phone, fax, email, and mail to ensure timely receipt of documents.
• Quality Control: Review all received records for completeness, accuracy, and legibility.
• File Management: Upload and organize medical records into the firm’s case management software.
• Case Collaboration: Partner with case managers, attorneys, and nurse paralegals to identify missing or additional records.

Skills

Organizational skills

Detail-oriented

Verbal & written communication

Multitasking

HIPAA knowledge

Education

Bachelor’s degree in Health Information Management

Tools

Case management software

Job description

We are currently hiring for a Medical Record Specialist who plays a critical role in supporting attorneys, nurse paralegals, and intake specialists by ensuring the timely and accurate acquisition of medical records and billing statements. This role involves regular communication with healthcare providers, systematic tracking of record requests, and maintaining the highest standards of confidentiality and integrity regarding sensitive client information.

Key Responsibilities

• Record Acquisition & Tracking: Request, track, and obtain medical records and billing statements from hospitals, clinics, and healthcare providers.

• Follow-Up & Communications: Follow up persistently via phone, fax, email, and mail to ensure timely receipt of requested documents.

• Quality Control: Review all received records for completeness, accuracy, and legibility.

• File Management: Upload and organize medical records into the firm’s case management software.

• Case Collaboration: Partner with case managers, attorneys, and nurse paralegals to identify missing or additional records needed for case preparation.

• Client Interaction: Communicate with clients as needed to secure signed authorizations and verify treatment provider information.

• Compliance & Privacy: Maintain strict adherence to HIPAA regulations, legal privacy requirements, and firm protocols.

Qualifications & Skills

Required

• Experience: Prior experience requesting, reviewing, or managing medical records.

• Regulatory Knowledge: Deep understanding of HIPAA regulations and patient confidentiality standards.

• Core Competencies: Strong organizational skills, high attention to detail, excellent verbal/written communication, and effective multitasking in a fast-paced environment.

Preferred

• Industry Background: Prior experience in a legal (personal injury/medical malpractice) or healthcare environment.

• Education: Bachelor’s degree in Health Information Management or a related field.

• Certifications: Registered Health Information Technician (RHIT) or Registered Health Information Administrator (RHIA).

EOE:

We are an equal opportunity employer and comply with all applicable federal, state, and local fair employment practices laws. We strictly prohibit and do not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex, sexual orientation, gender (including gender identity and expression), marital or familial status, age, physical or mental disability, perceived disability, citizenship status, service in the uniformed services, genetic information, height, weight, or any other characteristic protected under applicable federal, state, or local law. Applications from members of minority groups and women are encouraged.