Medical Receptionist

VVIPA MEDICAL GROUP, INC; Big Bear Lake (CA); On-site; USD 32,000 - 33,000; Full time

Job summary

Heritage Victor Valley Medical Group is seeking a clinic receptionist to support patient check-in, scheduling, and front-desk operations at our California clinic. You will verify demographics, assist with insurance information, and guide patients to the appropriate staff member for inquiries.

The role requires strong time management, communication, and computer skills, with preference for EMR experience. A supportive team environment and standard benefits are provided.

Qualifications

• High school diploma or equivalent required.
• 1 year of medical office experience.
• Ability to manage time effectively to meet deadlines.
• Effective communication with all levels of staff, patients, providers, and vendors.
• Proficient with computers and Office applications.
• EMR experience preferred.

Responsibilities

• Schedule and check-in patients for appointments per policy.
• Verify patient demographics and insurance information.
• Manage appointment confirmations, cancellations, and rescheduling.
• Collect co-payments and reconcile daily batches.
• Maintain clean, orderly workstation and lobby.
• Document patient communications in EHR and systems.
• Support training of new staff and participate in meetings.
• Handle general inquiries and refer to appropriate staff.

Skills

Time management

Communication

Computer literacy

Education

High School diploma or equivalent

Tools

Microsoft Office

EMR systems

Job description

Job Description

The PSA is responsible for providing clerical and administrative support to the department, ensuring the timely and accurate check-in and scheduling of clinic appointments. Responsibilities include, but are not limited to, obtaining and verifying patient demographic and insurance information; scheduling, canceling, and rescheduling appointments; confirming appointments; and assisting patients with general inquiries.

• Schedule patient appointments in accordance with departmental policy and
  procedure.
• Greet and check in patients for scheduled appointments as they arrive.
• Obtain and/or confirm patient demographics and health insurance information.
  Ensure that patient demographics and health insurance information is current in all
  applicable systems.
• Verify patient health plan eligibility and document verification. Confirm that
  HVVMG is the assigned medical group for each patient.
• Confirm patient appointments scheduled for the next business day.
• Assist patients with general inquiries and direct patient to appropriate staff member
  as deemed appropriate.
• Escalate patient concerns to department leadership as needed.
• Process referrals and ensure that appointments are scheduled in accordance with departmental policies and procedures.
• Communicate patient concerns and/or questions to clinic staff so that this can be addressed during patient appointments.
• Ensure that workstation and clinic lobby is maintained clean and orderly.
• Be an active participant in department meetings and huddles.
• Document patient communication in patient’s EHR and all other applicable systems/spreadsheets accurately, timely and in accordance with departmental policies procedures and workflows.
• Collect co-payments in accordance with established organizational and departmental procedures. Open and close batches, complete the reconciliation process, and submit collected payments and documentation to appropriate staff daily.
• Assist with training new staff and provide all applicable resources.
• Perform other duties as assigned

The pay range for this position at commencement of employment is expected to be between $23.00 and $24.00/hour; however, base pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience. The total compensation package for this position may also include other elements, including a sign-on bonus, restricted stock units, and discretionary awards in addition to a full range of medical, financial, and/or other benefits (including 401(k) eligibility and various paid time off benefits, such as vacation, sick time, and parental leave), dependent on the position offered. Details of participation in these benefit plans will be provided if an employee receives an offer of employment.

Requirements

• Education: High School diploma or equivalent.
• Experience: 1 year of medical office experience.
• Skills: Ability to manage time effectively to meet established deadlines
• Skills: Ability to effectively communicate with individuals within all levels of the
  organization, patients, providers, vendors and others.
• Skills: Ability to utilize computers, computer software/applications, and Microsoft Office applications (Word, Outlook, Power Point, etc.) with basic to intermediate proficiency.
• Skills: Ability to utilize Electronic Medical Records (EMR), preferred.

Heritage Victor Valley Medical Group