Medical Receptionist

Piedmont HealthCare PA; Taylorsville (NC); On-site; USD 17,000 - 25,000; Part time

Job summary

Piedmont HealthCare PA in Taylorsville, NC is seeking a PRN Medical Receptionist to greet patients, manage calls, and schedule appointments. The role requires HIPAA compliance, insurance verification, and accurate cash handling in a fast-paced medical office.

Typical duties include patient check-in, co-pay collection, chart preparation, and up-to-date filing. Requires customer service experience and at least 6 months in a healthcare reception setting.

Qualifications

• High school diploma or GED is required.
• Minimum one year of customer service experience; at least six months as a health care receptionist.
• Typing speed of 50 wpm preferred.

Responsibilities

• Greet customers and manage front desk in a polite, prompt manner.
• Answer phones, take messages and schedule appointments.
• Verify insurance coverage and collect co-pays as needed.
• Prepare and file patient notes, charts, and referrals with care.
• Maintain HIPAA compliance and protect patient information.
• Open/close office and manage mail and supplies.

Skills

Reception tasks

Customer service

Phone skills

Typing 50 wpm

Education

High school diploma or GED

Tools

Phone system

Office computer

Job description

Description

This will be a PRN, Medical Receptionist position. The applicant would work Monday-Friday, from 7:50 am until 5:01 pm with variable 1/2 days off being Tuesday or Thursday.

If your application is selected, one of our hiring managers will reach out to you for an interview.

Responsible for greeting customers, answering telephones taking telephone messages, making appointments and registrations, calling patients to remind of appointments, making referral appointments with due diligence, verifying insurance coverage, collecting payment from patients, filing patient notes in charts, re-filing charts, scanning insurance cards, face sheets, charts, etc., making copies of patient’s insurance cards and patient notes, making appropriate copies of medical records to send to other physicians, providing information, communicating with departments.

ESSENTIAL FUNCTIONS:

1. Greets customers in polite, prompt, helpful manner. Provides any necessary instructions/directions. Informs appropriate department/person of person’s arrival. Additionally, receives visitors and drug representatives and notifies appropriate person.
2. Completes necessary paperwork, such as encounter forms. Uses computer system to generate information necessary for billing.
3. Updates patient information, collects co-pays, provides any necessary forms needing completion, and obtains signatures as necessary.
4. Maintains clean, orderly waiting area and reading materials.
5. Answers phone in pleasant manner and deals with customer needs expeditiously.
6. Supplements office staff as reception tasks permit by assisting with photocopying, computer input/typing, scheduling laboratory or radiology work as directed.
7. Counts cash drawer daily and goes to bank as necessary.
8. Opens and closes office at appointed time.
9. Collect, sort, distribute and prepare mail as assigned by office.
10. Key charges and makes any edits as necessary as assigned by office.
11. Checks and maintains office supply inventory as assigned by office.
12. Preparation of prescriptions to pharmacies as assigned by office.
13. Maintains HIPAA compliance at all times.
14. Attends office staff meetings, records minutes and maintains in a file accessible to all staff.
15. Such other and further responsibilities as may be deemed necessary.

Requirements

EDUCATION:

High school diploma or GED.

EXPERIENCE:

Minimum of one-year experience in customer service setting, requires at least six months receptionist experience in health care setting to apply.

REQUIREMENTS:

50 wpm typing skill preferred.

KNOWLEDGE AND SKILL REQUIREMENTS:

1. Knowledge of reception tasks, clinic policies/procedures, paperwork.
2. Knowledge of how to use office equipment including phone, computer.
3. Knowledge of customer service concepts and techniques.
4. Skill in using office equipment satisfactorily and handling paperwork/filing adequately.
5. Skill in customer service principles by creating a pleasant waiting room atmosphere.
6. Ability to communicate clearly in person and on the phone and establish/maintain cooperative relationships with patients, families, physicians, staff and other customers.
7. Ability to organize and prioritize tasks effectively.
8. Ability to read, understand and follow oral written instructions. Can file correctly by alphabetic or numeric systems.

ENVIRONMENTAL/WORKING CONDITIONS:

Office setting, well ventilated and well lighted.

PHYSICAL/MENTAL DEMANDS

Sitting/standing for long periods of time. Requires eye-hand coordination, finger dexterity. Must be able to view computer screens for long periods. Occasional stress related to workload and customers with problems.